Version 8.11 User Manual

MenuMizar menu files are distinct data files created and saved to disk. There is no limit to the number of menu files that can be created. The cycle menus they contain can be up to 42 days long and have as many as 26 base diets.

Selecting Menu Setup

From your Home Page window, click the New button and choose Menu or choose File|Menu File|New to open the Menu Setup dialog box. You can also open the Menu Setup dialog box from the Spreadsheet, AM, Noon or PM Menu windows. When access is made from these windows, the new menu setup will retain the extended diet setup of the menu currently open.

Menu Cycle Length

In the Menu Setup dialog box, select the menu cycle length. Keep in mind that the length of the cycle menu can not be changed after the initial setup. If you need a menu cycle of a different length, you will need to set up a new menu file.

Select a cycle of 1 to 42 days by typing the desired number days in the Length field, or click the appropriate Length in Weeks check box.

First Day of Cycle

Right click the First Day field to choose the day of the week corresponding to Day 1 of the menu cycle. The first day of cycle can be changed after the initial setup.

Diet Names

Each menu file has the Regular diet in the first row that always appears as Diet #1 The modified or extended diets are listed below in rows 2 through 26. IMPORTANT! The MenuMizar Diet Link connects the extended diets to the Regular diet so that when you add a food to the Regular, the Diet Link automatically makes a suggested choice across the extended diets.

Identify Diets Required

Before listing the extended diets in your setup, identify the diets most often needed by your resident population. Once they are identified and organized, enter them in the Diet Name field. IMPORTANT! Remember that the program identifies a diet by its position in the menu setup, that is, by the Diet #, not by the name that you give it. So make sure you plan your list of diets carefully and be consistent when setting up new menu files. You will minimize any possible resident file merge problems if you keep your diet setup the same.

Adding Diets

An example of the diets needed by a facility might be:

1 Regular
2 2-gm Na
3 Pureed
4 Low Fat Low Na
5 Finger Foods

In the Diet Name field, click the field below Regular (or use your keyboard’s down arrow) and type 2 gm Sodium. By doing so, a second diet spreadsheet is created. Remember that this new spreadsheet can be linked to the Regular to assist in writing your extended diets. At this point, however, the program does not know how to change the selected foods to help meet the criteria of a 2-gram Sodium diet. You must specify those changes in one or more of the 6 columns to the right of the Diet Name.

Move the cursor to the appropriate field to the right of the Diet Name (Mod 1 in this case), then right-click the field to open the Diet Modification pull-down list. From the list of choices, select Lower Sodium. This directive is necessary for the program’s Diet Link to make a selection for the 2-gram Sodium diet spreadsheet. You have the option of making three diet, one diet/texture, one texture and one consistency modification(s) for each modified diet.

Enter the remaining diet names and corresponding diet modifications. When you have completed the diet setup, click the OK button.

Remember: The name you type in the Diet Name column appears on your menu. However, it does not affect the foods the MenuMizar Diet Link selects for the modified diet. If you do not select modification directives from a pull-down list in the columns to the right of the Diet Name, the Diet Link will copy the exact same food selected in the Regular spreadsheet to the modified diet.

Adding Diets to Existing Menu File

You may add up to 25 extended diets during the initial setup or by opening an existing menu file and then adding the required diets to that file. You can not delete a diet from an existing menu file, however, you can clear the diet, change it or just ignore it.

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How to save a menu file:

From the Spreadsheet, AM, Noon or PM Menu windows, click the Save button to open the Save File dialog box. In the Path field, select or type in a valid path to the directory (folder) where the file is to be saved. Do not type the file name in the Path field. The file name is shown in the Save as: field. Enter a name in the Save as: field or select an existing file to be replaced, then click the OK button to save the file.

Saving Path

The Save Current Path button saves the contents of the Path field so that the next time the Save File, Open File or Delete File dialog box opens, the current path will reappear.

A:\ Drive and Default Directory

The A Drive check box automatically enters “A:\” in the Path field while the Default Directory check box enters “C:\MM8FILES”. If the directory defined by a valid path does not exist, it will be created.

Choosing an Existing File

The Choose an Existing File check box prevents you from inadvertently saving the file currently open over a different file. If you want to save the current file over another existing file, you must first check the Choose an Existing File check box.

Replacing an Existing File/Automatic Backup to Recovery Directory

When you replace an existing file, the original is copied using the same file name to a recovery directory (C:\MIZAR8\RECOVERY). You can open this file like any other as it is a distinct and separate file.

WARNING! If you find that you have inadvertently copied over an existing file, DO NOT COPY OVER IT A SECOND TIME. Open the original file from the recovery directory and then save it using a new file name if necessary. YOU HAVE ONE CHANCE TO RECOVER THE ORIGINAL FILE.

Important Disclaimer: DO NOT attempt to open any MenuMizar file outside the MenuMizar program. The Windows Associate function DOES NOT WORK with MenuMizar files. The data in MenuMizar files must be reformatted by the program before it can be used by the program. DO NOT change any data in those files outside the MenuMizar program as the reformatting WILL FAIL and the file WILL BE LOST. Files altered by the user CANNOT be rebuilt by Menu Systems, Inc.

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How to open a menu file:

From the Home Page, Spreadsheet, AM, Noon or PM Menu windows, click the Open Button and choose Menu or choose File|Menu File|Open to open the Open File dialog box. In the Path field, select or type in a valid path to the directory (folder) where the file is located. Do not type the file name in the Path field. Select a file name from the Existing Menu Files list then click the OK button.

Saving Path

The Save Path button saves the contents of the Path field so that the next time the Save File, Open File or Delete File dialog box opens, the current path will reappear.

A:\ Drive and Default Directory

Recovery Directory

The Recovery Directory check box automatically enters “C:\MIZAR8\RECOVERY” the Path field. When you save a file by replacing an existing file, the original is copied to a recovery directory using the same file name. Any files in this directory can be opened like others as they are distinct and separate files.

Important Disclaimer: DO NOT attempt to open any MenuMizar file outside the MenuMizar program. The Windows Associate function DOES NOT WORK with MenuMizar files. The data in MenuMizar files must be reformatted by the program before it can be used by the program. DO NOT change any data in those files outside the MenuMizar program as the reformatting WILL FAIL and the file WILL BE LOST. Files that are altered by the user CANNOT be rebuilt by Menu Systems, Inc.

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How to delete a menu file:

From the Home Page, Spreadsheet, AM, Noon or PM Menu windows, choose File|Menu File|Delete to open the Delete File dialog box. In the Path field, select or type in a valid path to the directory (folder) where the file is located. Do not type the file name in the Path field. Select a file name from the Existing Menu Files list then click the OK button. Confirm that the file is to be deleted.

Saving Path

The Save Path button saves the contents of the Path field so that the next time the Save File, Open File or Delete File dialog box opens, the current path will reappear.

A:\ Drive and Default Directory

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How to select foods for the menu:

You create your menu by selecting foods/recipes in the Spreadsheet, AM, Noon or PM Menu windows. Each window is a different view of the same menu, that is, the Spreadsheet window shows the main foods on your menu while the AM, Noon or PM Menu windows show the condiments and snacks in addition.

The Spreadsheet window appears when you set up a new or open an existing menu. If you want to work in any of the other three windows (i.e. AM Menu), click the AM, Noon or PM button.

Menu Field Names

Notice that each field on the menu is labeled as AM Entrée, Noon Salad, PM Cold Beverage, etc. The field name is shown in the status bar at the bottom of your computer screen and to the left of the fields in the AM, Noon or PM Menu windows. You can select any food for any position on your menu, however the field names are important if you plan to print production sheets, tray cards or almost any other document with a subset of the foods you have on your menu. For example, you might want to print your tray cards with no condiments so you should make sure you always put your condiments in the fields marked Condiments so that you can easily exclude them from the report.

Selecting Foods

To add a food to your menu or to change one already there, you must select a food/recipe from the MenuMizar food database or from the Personal Recipe File (CPR). In either case, the process is the same. For example, to add orange juice to your menu, place your cursor in the AM Juice field then click the Select button (or right-click the field) to open the Search Filters dialog box.

Search for the orange juice recipes by typing the appropriate letter pattern in the Text search for: field. Note that the text search is not case sensitive, however spaces do have a value. To expedite the search, use key letter patterns along with the “..” wild card notation. For example, to find Orange Juice, you could type in the complete name or type in something as simple as “or..ju”. The advantage in typing in the exact name is that you will generate a very short list to select from. The disadvantage is that you will have to spell the name exactly as it is spelled in the database and the extra time it takes to do so. The “..” wild card notation should be used as it allows for creative ways to find recipe names in the database.

To further limit your search to specific food categories, select one of the Menu Category Filters by clicking the appropriate check box. You can also choose additional filters by right-clicking the Additional Filter field and making the appropriate selection from the pull-down list.

Click the OK button to generate a list of foods to choose in the Current Food Selections dialog box. If the list does not show the foods needed, click the Select button to reinitialize the search.

To complete the process of adding orange juice to your menu, select the appropriate orange juice recipe in the Current Food Selection dialog box (noting the name, the serving size, the recipe and the nutrition facts) then click the OK button.

Important to Remember: When the Diet Link is ON and you are making selections for the Regular diet, MenuMizar will make suggested selections for the rest of the modified diets as you have defined them in the menu setup. The link is from the Regular diet (Diet #1) to those below. Any changes made to a modified diet (Diets #2-26) will not effect the others.

Selecting with Recipe Numbers

If you know the recipe number of a food/recipe, you can add it to your menu in the AM, Noon or PM Menu windows by typing the recipe number in the Recipe# field.

Making Changes in the Menu Category Overview Dialog Box

You can add, change or delete foods to the base diets in the Menu Category Overview dialog box.

From the Spreadsheet, AM, Noon or PM Menu windows, move to the menu category field where you want to make the change, click the CO button or choose Menu|Show Category Overview (CO) to open the Menu Category Overview dialog box. All the foods on the base diets are displayed for the current category. The first column shows the diets while the other three shows the foods used for each. Foods can be added, changed or deleted by clicking the appropriate button to make the change.

Making Changes in the Day Menu Overview Dialog Box

You can add, change or delete foods to the base diets and the alternate menu in the Day Menu Overview dialog box.

From the Spreadsheet, AM, Noon or PM Menu windows, click the MO button or choose Menu|Menu Overview (MO) to open the Day Menu Overview dialog box. All the foods on the menu are displayed for the current day. The first column shows where the current food is used on the menu. The last column shows which diets use the current food. Foods can be added, changed or deleted by clicking the appropriate button to make the change.

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How to use the create function:

MenuMizar can create a sample menu and make food suggestions across the extended diets defined in the menu setup. MenuMizar selects foods considering frequency, texture, color, etc. of foods on the menu, just as you would if you were doing it manually. Furthermore, you can strategically place foods on the menu before initiating the create function and the program will complete the menu around those foods.

From the Spreadsheet, AM, Noon or PM Menu windows, choose Menu|Create Sample Menu.

The MenuMizar Create function is a conceptual process and is not based on any specific nutrition or diet manual requirements. A different sample menu will most likely be created each time you use this function. It is important to understand that changes may need to be made to the foods on the Regular and each of the modified diets.

Changes to the menu can be made before or after the menu is created.

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How to view a recipe:

Recipes can be viewed after being added to the current menu.

From the Spreadsheet, AM, Noon or PM Menu windows, move the cursor the appropriate food than choose Menu|Recipe to open the Current Recipe dialog box. The nutrition analysis for the recipe appears at the top of the recipe with the ingredients and preparation instruction listed below. They can also be viewed in the Current Food Selections dialog box by clicking the Recipe button.

Puree Instructions and HACCP

Each recipe also has puree directions and HACCP guidelines if appropriate.

Scaling Recipes

Each recipe can be scaled to yield from 1 to 10,000 servings.

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How to use menu edit functions:

MenuMizar has edit functions that allow you to efficiently manipulate the foods on the menu. To copy a food (i.e. Coffee), highlight the appropriate food (Coffee) and choose Edit|Copy Coffee. Then move to the location where the food is to be copied (i.e. Hot Tea) and choose Edit|Paste Coffee to|Replace Hot Tea.

Another edit feature is to replace all occurrences of a food/recipe in the current cycle menu. If you want Coffee to replace all Hot Tea (recipe# 277) on the current cycle menu, highlight Coffee and choose Edit|Copy Coffee (as above). Then highlight Hot Tea and choose Edit|Paste to|Replace All Hot Tea. After confirming that the paste is correct, Coffee will replace all Hot Tea (recipe# 277) on the menu.

Still another edit feature is to copy and paste to the same field for every day of the cycle. If you want Coffee every day for lunch, highlight Coffee and choose Edit|Copy Coffee (as above). Then move to the location where the food is to be copied (i.e. Noon Hot Beverage) and choose Edit|Paste to|Noon Hot Beverage, All Days. After confirming that the paste is correct, coffee will be copied to the Noon Hot Beverage field every day of the cycle.

The Copy Meal, Copy Menu and Copy Cycle functions all behave similarly. You can also switch lunch and dinner or use various clear functions.

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How to select foods for the modified diets:

Changes can be made to the Modified or Extended diets in the diet spreadsheet windows, the Modified Diet dialog box, the Menu Category Overview dialog box or in the Day Menu Overview dialog box.

Diet Window

From the Spreadsheet, AM, Noon or PM Menu windows, choose Diet Window to display a list of diets in your current menu file. Changes are made to the modified diets by choosing the appropriate diet then selecting new foods, deleting foods or using copy/paste editing functions as you would on the Regular spreadsheet.

Modified Diet Dialog Box

From the Spreadsheet, AM, Noon or PM Menu windows, choose Menu|Modified Diets to open the Modified Diet dialog box. Changes are made to the modified diets by choosing the appropriate diet then selecting new foods, deleting foods or using edit functions.

Making Changes in the Menu Category Overview Dialog Box

You can add, change or delete foods to the base diets in the Menu Category Overview dialog box.

Making Changes in the Day Menu Overview Dialog Box

You can add, change or delete foods to the base diets and the alternate menu in the Day Menu Overview dialog box.

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How to select foods for the alternate menus:

From the Spreadsheet, AM, Noon or PM Menu windows, choose Menu|Alternate Menu to open the Alternate Menu dialog box (or Menu|Alternate Menu 2 for condiments and snacks). The selected day's menu will be displayed so that alternate foods can be added, deleted or edited.

To add an alternate in the Alternate Menu dialog box, move to the field (row) where the food is to be added and click the Add button then search for and select the desired food. The alternates are displayed in the column(s) to the right of first column (Regular Menu). You can add as many alternates as required for each food category.

Making Changes in the Day Menu Overview Dialog Box

You can add, change or delete foods to the base diets and the alternate menu in the Day Menu Overview dialog box.

From the Spreadsheet, AM, Noon or PM Menu windows, click the MO button or choose Menu|Menu Overview (MO) to open the Day Menu Overview dialog box. All the foods on the menu are displayed for the current day. The first column shows where the current food is used on the menu. The last column shows which diets use the current food. Foods can be added, deleted or edited by clicking the appropriate button to make the change.

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How to view menu nutrition analysis:

Nutrition totals for a menu are automatically calculated as each food is added or deleted from the menu. They are shown in the Nutrition Analysis dialog box or in the AM, Noon and PM Menu windows. Meal totals are also shown in these three windows.

From the Spreadsheet, AM, Noon or PM Menu windows, choose Menu|Nutrition Analysis to see the current menu’s nutrition totals in the Nutrition Analysis dialog box. The totals for each day of the cycle are shown. Select the week you want to view by clicking the appropriate button. You can also view the averages for each week of the cycle and for the entire menu.

A nutrition analysis also appears at the top of each recipe and in the AM, Noon or PM Menu windows.

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How to view menu cost analysis:

From the Spreadsheet, AM, Noon or PM Menu windows, choose Menu|Cost Analysis to see the current menu’s cost totals in the Cost Analysis dialog box. The totals and averages for each meal and day of the cycle are shown. You can also view cost data in the nutrition facts panel of the AM, Noon and PM Menu windows.

Note: The cost data for the recipes and menus will be displayed only after the ingredients prices have been entered by the user and then recalculated for the foods/recipes.

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How to add diets to the menu file:

Add New Diet to Spreadsheet

If you need a new diet added to your menu file (i.e. 2gm Na Pureed Honey-Thick), first add the new diet to your existing menu file by choosing Menu|Show Setup. In the Menu Setup dialog box, type 2gm Na Pureed Honey-Thick as a new Diet Name at the end of the list of diets to prepare a spreadsheet for the new diet. Remember that there can only be 25 diets per menu file.

In the Diet Mod 1, Texture and Consistency fields, select Lower Sodium, Pureed and Honey-like respectively. Click the OK button to apply the changes to the menu file.

Writing the New Diet

From the Regular menu, choose Edit|Copy Regular Spreadsheet to copy the menu. Then choose Diet Window|2gm Na Pureed Honey-Thick to move to the new diet. Note that the new diet is completely blank. Choose Edit|Paste Regular Spreadsheet to paste the Regular diet into the new diet spreadsheet.

At this point you have the Regular diet in the 2gm Na Pureed Honey-Thick diet spreadsheet. You could make the necessary changes one at a time to meet the require dietary goals or use MenuMizar functions to assist.

To use MenuMizar functions to automatically adjust the foods that have just been copied, choose Adjustments|Diet Modification|Lower Sodium. This will substitute lower sodium foods, where appropriate. Then choose Adjustments|Food Textures|for 2 gm Na Pureed Honey-Thick Spreadsheet|Pureed (as above) to designate which foods are to be pureed. And finally, choose Adjustments|Liquid Consistency|for 2 gm Na Pureed Honey-Thick Spreadsheet|Honey-like (as above) to designate which liquids are to be honey thick. The resulting modified diet can be adjusted as needed to meet your exact specifications.

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How to view and edit combination diets:

Combination diets are generated from the foods/recipes you have selected for your base diets and a Recipe Combination Matrix. The Recipe Combination Matrix, part of the MenuMizar recipe database, specifies which foods/recipes are to be used in the combination diets.

The Recipe Combination Matrix includes combinations for No Added Salt, No Conc. Sweets, Soft, Mechanical, Ground Meat, Pureed Foods, Dysphagia I, Dysphagia II, Dysphagia III, Dysphagia IV, Strained, Chopped, Ground, Pureed, Minced, Nectar-like, Syrup-like, Honey-like and Nectar-like. Each can be used in combination with base diet (i.e. Regular Mechanical) except for the last four thicken liquid combinations which can be used in a second combination (i.e. Regular Mechanical Nectar-like).

The recipes selected for the Recipe Combination Matrix by Menu Systems, Inc. are suggestions for general use. The user has the option to change the Recipe Combination Matrix by choosing other foods/recipes and saving them to a Recipe File. The Recipe Combination Matrix for Personal Recipes must be completed by the user.

Viewing and editing a recipe’s Combination Matrix

To view or edit a recipe’s combination matrix, in the Spreadsheet, AM, Noon or PM Menu windows, move the cursor to the recipe then choose Menu|Recipe Combination Matrix. In the Recipe Combination Matrix dialog box, make the changes as required then click the OK button to apply the changes. The changes are stored in the program’s Current MenuMizar Recipe Changes (CMRC) file.

Note: Make sure you remember to save the changes to a Recipe File from the Home Page.

Viewing and editing a Combination Diet

From the Spreadsheet, AM, Noon or PM Menu windows, choose Menu|Combination Diets. In the Diet Combination dialog box, choose the appropriate base diet and combination(s), then click the OK button to open the Combination Diet dialog box. Click the Combo button to open the Recipe Combination Matrix dialog box to make any required changes. The changes are stored in the program’s Current MenuMizar Recipe Changes (CMRC) file.

Note: Make sure you remember to save the changes to a Recipe File from the Home Page.

Changing the Diet Combination Names

From the Spreadsheet, AM, Noon or PM Menu windows, choose Menu|Combination Diets. In the Diet Combination dialog box, click the Rename button to open the Diet Combination Names dialog box. Make changes as required then click the OK button to apply the changes.

Note: Make sure you remember to save the changes to a Recipe File from the Home Page.

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How to save recipe combination matrix changes:

The Recipe Combination Matrix included in the MenuMizar recipe database can be changed to meet your dietary requirements. The changes are stored in the program’s Current MenuMizar Recipe Changes (CMRC) file and can be save to disk in a Recipe file (See How to save a recipe file).

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PRINTING

How to print a menu:

Menu reports are based on the foods in the cycle menu files that you create. To print menu report, you must first open the appropriate menu file.

Important Note: Various dialog boxes will appear during the print process. For example, the Print Report dialog box is always the first to appear. It’s appearance will change slightly depending on the report chosen. That is, fields, buttons and check boxes will be grayed and/or disabled if they are not to be used. Furthermore, some reports allow you to change the Font Size, Paper Size and Orientation; others allow you to print only ONE day at a time; and still others require that you select a resident file.

Selecting the Menu Report

Daily Menu From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and then choose Menus|Daily Menu to open the Print Report dialog box.

Week at a Glance From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and then choose Menus|Week at a Glance to open the Print Report dialog box.

Spreadsheet of Diets From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and then choose Menus|Spreadsheet of Diets to open the Print Report dialog box.

Month at a Glance From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and then choose Menus|Month at a Glance to open the Print Report dialog box. (Ignore any error that may occur when compiling this report and continue by clicking click the OK button in the Error dialog box.

Continuing in the Print Report Dialog Box (Daily Menu example)

In the Print Report dialog box, right-click the Layout field to choose report style (either Documentation or Cafeteria Style). Choose the Font Size (6-16 pt.) and Paper Size (8 ½ x 11, 8 ½ x 14 or 11 x 17) the same way. Notice that the Orientation field set to portrait can not be changed for this report.

If the menu alternates are to be included on the report, click the Alternates check box. Enter the days of the cycle needed for the report in the Day field.

Next, select the diets for the report. You can select the diets you need by clicking the appropriate Diet check box or select all diets by clicking the Select all Diets for Report button. To automatically select those diets specific to your resident file, right-click the Resident File field and choose an existing resident file.

Fill in the Report For, Approved By and Report Notes fields as needed then click the OK button to open the Report Options dialog box.

Continuing in the Report Options Dialog Box (Daily Menu example)

In the Report Options dialog box, click the Date check box and/or the Serving Size check box to include this information in your report. Click the Add 1 button or Subtract 1 button to align the date with the day of the cycle as needed. If the Alternates check box was previously checked in the Print Report dialog box, click the Alternates Only for a report showing the alternates.

Next, select the menu fields that are to included on your report. The toggle buttons on the left under the Create Report Using heading will select all, select AM Meal, select Noon Meal, select PM Meal or clear all when clicked. It is important to know that the names of the check boxes shown to the right refer to fields on the menu, not to the foods/recipes in them. For example, if you put Cherry Pie in the field labeled Salad on your menu, the Cherry Pie will be included on your report if you select the Salad check box in this dialog box (choosing the Dessert check box has no effect on Cherry Pie in this case).

After finishing your selections, click the OK button to generate the report for the Paradox preview window. Examine the report. If changes are required, they must be made by redoing the report, adjusting the available options (the font size, the data to be included, etc.) to meet your requirements.

Continuing in the Daily Menu Print Preview Window (Daily Menu example)

In the Daily Menu print preview window, choose File|Print to open the Windows Print dialog box. The paper size and orientation are set automatically based on the report that you are printing.

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How to print recipes:

Recipe reports are based on the foods/recipes in the program’s database and those in the MenuMizar Personal Recipes File (CPR). A list can be printed from the current menu or individual recipes can be printed in the Current Recipe dialog box.

You must open the appropriate menu file to print recipes. The formats include Single or Multiple Serving Style (with or without Puree Instructions) and a Continuous List of recipes. Recipes printed from the Current Recipe dialog box are printed in the Single Serving Style with Puree Instructions only.

Printing Recipe Reports

Selecting the Recipe Report

From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and then choose Recipes to open the Print Report dialog box.

Continuing in the Print Report Dialog Box

In the Print Report dialog box, right-click the Layout field to select a recipe report (Single Serving Style or Multiple Serving Style, with or without puree instructions or a Continuous List). Select the Font Size (6-16 pt.) the same way. Notice that the Paper Size and Orientation can not be changed for these reports.

If recipes from the menu alternates are to be included, click the Alternates check box. Enter the day of the cycle needed for the report in the Day field.

Next, select the diets that are to be used for generating the report. You can select the diets you need by clicking the appropriate Diet check box or select all diets by clicking the Select all Diets for Report button. To automatically select those diets specific to your resident file, right-click the Resident File field and select an existing resident file.

Fill in the Report For, Approved By and Report Notes fields as needed then click the OK button to open the Report Options dialog box.

Continuing in the Report Options Dialog Box (Multiple Serving Style example)

In the Report Options dialog box, notice that the Date and Serving Size check boxes are disabled. If the Alternates check box was previously checked in the Print Report dialog box, click the Alternates Only button to list the recipes from the menu alternates.

To filter recipes from your recipe list, use the Include Recipes: option. Click the 0 Ready to Eat, 1 w/ Directions, 2 Easy and/or 3 Made from Scratch check boxes to include only those recipes that you need.

When you have finished making your selections, click the OK button to open the Recipe Yield dialog box.

Continuing in the Recipe Yield Dialog Box (Multiple Serving Style example)

In the Recipe Yield dialog box, specify the yield for each recipe. Click the Yield button to set specific recipe yield values for all or to repeat a specific value entered for all. If a recipe yield values are set to 0, the recipe will not be compiled nor printed.

When finished entering yield values, click the OK button to generated the report for the Paradox preview window. Examine the report. If changes are required, they must be made by redoing the report, adjusting the available options (the font size, the data to be included, etc.) to meet your requirements.

Continuing in the Recipes Print Preview Window (Multiple Serving Style example)

In the Recipes print preview window, choose File|Print to open the Windows Print dialog box. The paper size and orientation are set automatically based on the report that you are printing.

Printing Recipes from the Current Recipe Dialog Box

Individual recipes can be printed from the Current Recipe dialog box. You can access this dialog box when selecting a food in the Current Food Selection dialog box or when viewing a recipe on your menu. The recipe is printed in the Single Serving Style with Puree Instructions and report is sent directly to the default printer.

Printing a Recipe

From the Current Recipe dialog box, click the Print button.

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How to print a purchase guide:

The Purchasing report is based on the foods/recipes in the cycle menu files that you create. The report is a list of ingredients or products required by the foods/recipes that make up your menu. This list can be edited in the print process to reflect your order requirements. To print a Categorized List of ingredients, you must first open the appropriate menu file.

Selecting the Purchasing Report

From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and then choose Purchasing to open the Print Report dialog box.

Continuing in the Print Report Dialog Box

In the Print Report dialog box, note that the Layout, Font Size, Paper Size and Orientation can not be changed for the purchasing report.

If ingredients from the foods/recipes from the menu alternates are to be included, click the Alternates check box. Enter the days of the cycle needed for the report in the Day field.

Fill in the Report For, Approved By and Report Notes fields as needed then click the OK button to open the Report Options dialog box.

Continuing in the Report Options Dialog Box

In the Report Options dialog box, notice that the Date and Serving Size check boxes are disabled. If the Alternates check box was previously checked in the Print Report dialog box, click the Alternates Only to generate a list of the ingredients from the menu alternate food/recipes only.

When you have finished making your selections, click the OK button to open the Food/Recipe Count dialog box.

Continuing in the Food/Recipe Count Dialog Box

In the Food/Recipe Count dialog box, specify the count for each recipe. If a recipe count values are set to 0, the recipe will not be used to compile the ingredient list.

When you have finished entering count values, click the OK button to open the Purchase Products dialog box.

Continuing in the Purchase Products Dialog Box

In the Purchase Products dialog box, enter Vendor product information, change the Quantity of the ingredients and/or add or delete ingredients or other products as needed.

Click the Vend button to see a list of foods or other products previously imported into in the MenuMizar Vendor File.

Click the Export button to export the current list to a text file.

To print the Purchasing Guide, click the OK button to generated the report for the Paradox preview window. Examine the report. If changes are required, they must be made by redoing the report, adjusting the available options (the font size, the data to be included, etc.) to meet your requirements.

Continuing in the Purchase Guide Print Preview Window

In the Purchase Guide print preview window, choose File|Print to open the Windows Print dialog box. The paper size and orientation are set automatically based on the report that you are printing.

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How to print production sheets:

Production sheet reports are based on the foods/recipes in the cycle menu files that you create. To print a production report, you must first open the appropriate menu file.

Selecting a Production Report

Production From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Production Sheets|Production to open the Print Report dialog box.

Production Forecast From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Production Sheets|Production Forecast to open the Print Report dialog box.

Production History From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Production Sheets|Production History to open the Print Report dialog box.

Temperature Log From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Production Sheets|Temperature Log to open the Print Report dialog box.

Pre-Prep Sheet From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Production Sheets|Pre-Prep Sheet to open the Print Report dialog box.

Pull Sheet From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Production Sheets|Pull Sheet to open the Print Report dialog box.

Continuing in the Print Report Dialog Box (Production example)

In the Print Report dialog box, right-click the Layout field to select the production report (Production Log or Production summary) required. Note that the Font Size, Paper Size and Orientation can not be changed for the production report.

If foods/recipes from the menu alternates are to be included, click the Alternates check box. Enter the days of the cycle needed for the report in the Day field.

Fill in the Report For, Approved By and Report Notes fields as needed then click the OK button to open the Report Options dialog box.

Continuing in the Report Options Dialog Box (Production Summary example)

In the Report Options dialog box, click the Date check box to include this information on your report. Click the Add 1 button or Subtract 1 button to align the date with the day of the cycle as needed. Choose Alternates Only (an option if you previously selected Alternates in the Print Report dialog box) to generate a list of menu alternates. Click the Subsection for Substitutions check box if you want the residents’ personal menu substitutions shown in a distinct subsection of the production summary. Right-click the Include in Production Summary field to select which resident are to be included in the production summary (Production runs are set up in the Printing Orders dialog box in the resident file).

After finishing your selections, click the OK button to generated the report for the Paradox preview window. Examine the report. If changes are required, they must be made by redoing the report, adjusting the available options (the font size, the data to be included, etc.) to meet your requirements.

Continuing in the Production Print Preview Window (Production Summary example)

In the Production print preview window, choose File|Print to open the Windows Print dialog box. The paper size and orientation are set automatically based on the report that you are printing.

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How to print master sheets:

Master sheet reports can be printed from the Spreadsheet, AM, Noon or PM Menu windows.

Selecting a Master Sheet Report

Recipe List From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Master Sheets|Recipe List to open the Print Report dialog box.

Recipe Distribution From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Master Sheets|Recipe Distribution to open the Print Report dialog box.

Diet Tally From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Master Sheets|Diet Tally to open the Print Report dialog box.

Snack Summary From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Master Sheets|Snack Summary to open the Print Report dialog box.

Supplement Summary From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Master Sheets|Supplement Summary to open the Print Report dialog box.

Snack Schedule From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Master Sheets|Snack Schedule to open the Print Report dialog box.

Menu Change Summary From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Master Sheets|Menu Change Summary to open the Print Report dialog box.

Continuing in the Print Report Dialog Box (Recipe List example)

In the Print Report dialog box, note that the Layout, Font Size, Paper Size and Orientation can not be changed for the purchasing report.

If ingredients from the foods/recipes from the menu alternates are to be included, click the Alternates check box. Enter the day of the cycle needed for the report in the Day field.

Fill in the Report For, Approved By and Report Notes fields as needed then click the OK button to open the Report Options dialog box.

Continuing in the Report Options Dialog Box (Recipe List example)

Continuing in the Recipe List Print Preview Window (Recipe List example)

In the Recipe List print preview window, choose File|Print to open the Windows Print dialog box. The paper size and orientation are set automatically based on the report that you are printing.

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How to print for the serving line:

Serving line reports are based on the data in the MenuMizar files that you create. To print a serving line report, you must first open the appropriate files.

Selecting a Serving Line Report

Meal Tray Cards From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Serving Line|Meal Tray Cards to open the Print Report dialog box.

Exception Tray Cards From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and then choose Serving Line|Exception Tray Cards to open the Print Report dialog box.

Note Tray Cards From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Serving Line|Note Tray Cards to open the Print Report dialog box.

Snack Labels From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Serving Line|Snack Labels to open the Print Report dialog box.

Self Select Menus From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Serving Line|Self Select Menus to open the Print Report dialog box.

Continuing in the Print Report Dialog Box (Meal Tray Cards example)

In the Print Report dialog box, right-click the Layout field to select a report style (3 meals per page, 3 meals with ID at bottom or 5 ½” perforated page – cont. feed). Select the Font Size (6-16 pt.), Paper Size (8½ x 11 or 8½ x 14), Orientation (portrait or landscape) and Heading (format1 or format2) the same way. Enter the days of the cycle needed for the report in the Day field.

Meal Tray Cards - no resident information: Select the diets that are to be used for generating the recipe list. You can select the diets you need by clicking the appropriate Diet check box or select all diets by clicking the Select all Diets for Report button. The foods from the base diets in your menu file will be printed on the tray cards.

Meal Tray Cards - resident specific: Right-click the Resident File field and choose an existing resident file to automatically select those diets specific to your resident file. A tray card will be printed for each resident with the identifying information, notes, dislikes and any specific changes to the menu.

Note that the Report For and Approved By fields are disabled for this report. Fill in the Report Notes field as needed then click the OK button to open the Report Options dialog box.

Continuing in the Report Options Dialog Box (Meal Tray Cards - resident specific example)

After finishing your selections, click the OK button to open the Tray Card Options dialog box.

Continuing in the Tray Card Options Dialog Box (Meal Tray Cards - resident specific example)

In the Tray Card Options dialog box, select the meals needed by clicking AM Meal, Noon Meal and/or PM Meal check box. Click the Collate by Meal check box to print by meal or remove the check mark to print three meals for each resident on one page.

By default, the three meals are identified on your tray cards as Breakfast, Lunch and Dinner, however you can change those names as required.

Choose whether or not to include all dislikes or meal specific dislikes, NPO residents and/or notes by clicking the appropriate check box(es).

Choose the order in which you want your tray cards to be printed by right-clicking on one of the three sorting orders fields. Note that you can use up to three levels of sort. You can print the tray cards sorted in order of Resident Name, Unit, Id, Room or Diet, by Base Diet Number or Base Diet Name, or by any of the six sorting orders entered in the Printing Orders dialog box in the resident file.

Continuing in the Meal Tray Cards Print Preview Window (Meal Tray Cards - resident specific example)

In the Meal Tray Cards print preview window, choose File|Print to open the Windows Print dialog box. The paper size and orientation are set automatically based on the report that you are printing.

NOTE: If the printer feeds a blank sheet of paper between each printed page, select Clip to page width in the Overflow handling field of the Windows Print dialog box

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How to print resident file reports:

Resident file reports are based on the data in the MenuMizar files that you create. You can print resident file reports from the MenuMizar Home Page as well as the other four windows in the program.

Selecting a Resident File Report

Census List From any program window, click the Print button and choose Resident File|Census|List to open the Print Report dialog box.

Census Dislikes and Notes From any program window, click the Print button and choose Resident File|Census|Dislikes and Notes to open the Print Report dialog box.

Census Sorting Order From any program window, click the Print button and choose Resident File|Census|Sorting Order to open the Print Report dialog box.

Census Weight History From any program window, click the Print button and choose Resident File|Census|Weight History to open the Print Report dialog box.

Census Adaptive Equipment From any program window, click the Print button and choose Resident File|Census|Adaptive Equipment to open the Print Report dialog box.

Census Allergy Notes From any program window, click the Print button and choose Resident File|Census|Allergy Notes to open the Print Report dialog box.

Census Snack Check List From any program window, click the Print button and choose Resident File|Census|Snack Check List to open the Print Report dialog box.

Census Estimated Fluid Needs From any program window, click the Print button and choose Resident File|Census|Estimated Fluid Needs to open the Print Report dialog box.

Census Meal Preferences From any program window, click the Print button and choose Resident File|Census|Meal Preferences to open the Print Report dialog box.

Weight Report 1 Month, 6 Month From any program window, click the Print button and choose Resident File|Weight Report|1 Month, 6 Month to open the Print Report dialog box.

Weight Report 3 Month, 6 Month From any program window, click the Print button and choose Resident File|Weight Report|3 Month, 6 Month to open the Print Report dialog box.

Menu Changes From any program window, click the Print button and choose Resident File|Menu Changes to open the Print Report dialog box.

Dislike Summary From any program window, click the Print button and choose Resident File|Dislike Summary to open the Print Report dialog box.

Preference Checklist From any program window, click the Print button and choose Resident File|Preference Checklist to open the Print Report dialog box.

Preference Profile From any program window, click the Print button and choose Resident File|Preference Profile to open the Print Report dialog box.

Progress Notes From any program window, click the Print button and choose Resident File|Progress Notes to open the Print Report dialog box.

Continuing in the Print Report Dialog Box (Census List example)

In the Print Report dialog box, right-click the Layout field to select the order in which you want your census report sorted. Note that most of the fields , buttons and check boxes are disabled for this report.

Fill in the Report For, Approved By and Report Notes fields as needed then click the OK button to generated the report for the Paradox preview window. Examine the report. If changes are required, they must be made by redoing the report, adjusting the available options (the font size, the data to be included, etc.) to meet your requirements.

Continuing in the Resident Census Print Preview Window (Census List example)

In the Resident Census print preview window, choose File|Print to open the Windows Print dialog box. The paper size and orientation are set automatically based on the report that you are printing.

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How to print nutrition data:

Nutrition Data reports are based on the foods/recipes in the cycle menu files that you create. To print a nutrition analysis report, you must first open the appropriate menu file.

Selecting a Nutrition Data Report

Recipe Analysis From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Nutrition Data|Recipe Analysis to open the Print Report dialog box.

Menu Analysis From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Nutrition Data|Menu Analysis to open the Print Report dialog box.

Continuing in the Print Report Dialog Box (Recipe Analysis example)

In the Print Report dialog box, right-click the Layout field to select the report (Nutrition Facts or Nutrition Facts and Cost Information) required. Note that the Font Size, Paper Size and Orientation can not be changed for the nutrition data report.

If ingredients from the recipes from the menu alternates are to be included, click the Alternates check box. Enter the days of the cycle needed for the report in the Day field.

Fill in the Report For, Approved By and Report Notes fields as needed then click the OK button to open the Report Options dialog box.

Continuing in the Report Options Dialog Box (Recipe Analysis example)

Continuing in the Recipe Analysis Print Preview Window (Recipe Analysis example)

In the Recipe Analysis print preview window, choose File|Print to open the Windows Print dialog box. The paper size and orientation are set automatically based on the report that you are printing.

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How to print ingredient lists:

A list of ingredients can be printed from the MenuMizar database.

Selecting Ingredients

For a Food/Recipe From the Home Page window, click the Print button and choose Ingredients|for a Food/Recipe to open the Print Report dialog box.

From a Menu From the Home Page window, click the Print button and choose Ingredients|from a Menu to open the Open File dialog box.

The Database From the Home Page window, click the Print button and choose Ingredients|the Database to open the Print Report dialog box.

Selecting Ingredients (from a Menu example)

In the Open File dialog box, choose a menu file from the list of Existing Menu Files. Click the OK button to open the Options dialog box. Select the diets and the day(s) of the menu that are to be included in the list. Also choose a Resident File to include those recipes used to make personal changes in resident menus.

Continuing in the Ingredient Report Preview Window (from a Menu example)

In the Ingredient Report print preview window, choose File|Print to open the Windows Print dialog box. The paper size and orientation are set automatically based on the report that you are printing.

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How to print food/recipe lists:

A list of foods/recipes can be printed from the MenuMizar database.

Selecting Foods/Recipes

From a Menu From the Home Page window, click the Print button and choose Foods/Recipes|from a Menu to open the Open File dialog box.

The Database From the Home Page window, click the Print button and choose Foods/Recipes|the Database to open the Print Report dialog box.

Selecting Foods/Recipes (from a Menu example)

Continuing in the Foods/Recipes Report Preview Window (from a Menu example)

In the Food/Recipe Report print preview window, choose File|Print to open the Windows Print dialog box. The paper size and orientation are set automatically based on the report that you are printing.

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RESIDENT FILES

How to set up a resident file:

From the Home Page, Spreadsheet, AM, Noon or PM Menu windows, click Resident File|New to open the Resident File dialog box.

Resident Data

Each row (line) in the resident file holds the data for one resident. Entering the Unit, Id#, Name, or Room of each resident as needed. It is important to remember that new residents are added to a resident file by first opening the appropriate file then inserting a new row (record) for the resident data. To create a new record for a resident, press the Insert key or move to the last record in the file then press the down arrow key on the keyboard.

Base Diet

A Base Diet must be selected for each resident from an existing menu file. In order to do so, you must first open a menu file then open the resident file in the Spreadsheet, AM, Noon or PM Menu windows.

In the Resident File dialog box, right-click the Diet field then select the appropriate diet from the list of diets. It is important to remember that the base menu is the link to your menu file when the two file are merged for generating tray cards and other reports.

Combination Diets

Resident combination diets are created by first choosing a Base Diet then selecting from the combinations listed to the right. You can use one of the first 15 diet combinations and a second thickened liquid combination from the last four.

Combination diets are generated from the foods/recipes you have selected for your Base Diets and a Recipe Combination Matrix. The Recipe Combination Matrix specifies which foods/recipes are to be used in the combination diets.

Resident Diet

When selecting a Base Diet, the assumption is that the resident’s Diet is that same as the Base Diet. However, this need not be the case. You can change the Base Diet for each resident by making changes in the Resident Menu dialog box then renaming the resident’s diet in the Diet field.

Save Work

Once you have entered at least one resident record, click the Save button to save your work. Close the resident file by clicking the OK button.

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How to save a resident file:

From the Resident File dialog box, click the Save button to open the Save File dialog box. In the Path field, select or type in a valid path to the directory (folder) where the file is to be saved. Do not type the file name in the Path field. The file name is shown in the Save as: field. Enter a name in the Save as: field or select an existing file to be replaced, then click the OK button to save the file.

Saving Path

The Save Current Path button saves the contents of the Path field so that the next time the Save File, Open File or Delete File dialog box opens, the current path will reappear.

A:\ Drive and Default Directory

Choosing an Existing File

The Choose an Existing File check box prevent you from inadvertently saving the currently open over a different file. If you want to save the current file over another existing file, you must first check the Choose an Existing File check box.

Replacing an Existing File/Automatic Backup to Recovery Directory

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How to open a resident file:

From the Home Page, Spreadsheet, AM, Noon or PM Menu windows, choose Resident File|Open to open the Open File dialog box. In the Path field, select or type in a valid path to the directory (folder) where the file is located. Do not type the file name in the Path field. Select a file name from the Existing Resident Files list then click the OK button.

Saving Path

The Save Path button saves the contents of the Path field so that the next time the Save File, Open File, or Delete File dialog box opens, the current path will reappear.

A:\ Drive and Default Directory

Recovery Directory

Important Disclaimer: DO NOT attempt to open any MenuMizar file outside the MenuMizar program. The Windows Associate function DOES NOT WORK with MenuMizar files. The data in MenuMizar files must be reformatted by the program before it can be used by the program. DO NOT change any data in those files outside the MenuMizar program as the reformatting WILL FAIL and the file WILL BE LOST. Files that are altered by the user CANNOT be rebuilt by Menu Systems, Inc.

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How to delete a resident file:

From the Home Page, Spreadsheet, AM, Noon or PM Menu windows, choose Resident File|Delete to open the Delete File dialog box. In the Path field, select or type in a valid path to the directory (folder) where the file is located. Do not type the file name in the Path field. Select a file name from the Existing Resident Files list then click the OK button. Confirm that the file is to be deleted.

Saving Path

The Save Path button saves the contents of the Path field so that the next time the Save File, Open File, or Delete File dialog box opens, the current path will reappear.

A:\ Drive and Default Directory

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How to make resident specific menu changes:

A planned menu, even with the extended diets, is not likely to meet the exact dietary or personal tastes of every resident. Resident specific menu changes can be made and saved in the resident file. This allows you to generate and print tray card, production and other reports that reflect the changes you make to account for the needs of all residents.

It is important to remember that many of the changes are menu specific, so a menu file must be open before making changes. Also, since the changes are menu specific, changing to a new menu (i.e. Spring/Summer to Fall/Winter) can result in some unexpected outcomes on the Tray Cards or other reports.

Resident Menu

To make changes, first open a menu file and then open the resident file. In the Resident File dialog box, move the cursor to the appropriate record and click on the Menu button to open the Resident Menu dialog box.

The Base Menu, selected in the previous Resident File dialog box shows all the foods from the diet chosen. Changes to the Base Menu are made to right of each food by adding, deleting, replacing or editing as required. There are a variety of options that let you make global as well as specific changes.

The foods are shown for any one day of the cycle. Use the right and left arrow keys to display other days, or click the Day button to select another day.

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How to enter dislikes and do not serve foods:

All the foods/recipes in the MenuMizar database have been coded with the appropriate dislikes. This allows you to select dislikes for each resident and save them in the resident file. If a dislike match is found when print tray card or other report, the food is replaced by an alternate (if an alternate food was designated in the menu file) or flagged with a “?”. It is important to remember that a change will be made only if an alternate is designated.

You can also flag specific foods with a dns (“do not serve”) designation. While dislikes and dns make automatic substitutions from the alternate menu in the same way, dns removes a food when no alternate is found rather than flagging it with a “?”.

Resident Dislikes

To designate dislikes, open a resident file. In the Resident File dialog box, move the cursor to the appropriate record and click the Dislike button to open the Resident Dislikes dialog box. Select from the list of Defined Dislikes and add them to resident’s list by clicking the Add button.

Changes based on dislikes are superseded by resident specific menu changes. If a resident has a dislike for Eggs (All) and scrambled eggs appear on the menu, the following will occur in order when printing the tray card:

1. If a specific change (i.e. scrambled eggs replace with hot oatmeal) is made in the Resident Menu dialog box, the change will be printed and Eggs (All) will be included in the list of dislikes.

2. If no specific change is made in the Resident Menu dialog box and an alternate has been entered in the Alternate Menu dialog box, the alternate, flagged with a “+”, will be printed (provided that it is not an egg product also) and Eggs (All) will be included in the list of dislikes.

3. If neither a specific change nor a valid alternate is found, “? Scrambled Eggs“ will be printed and Eggs (All) will be included in the list of dislikes.

Resident DNS (“Do Not Serve”)

To designate foods DNS, open a resident file. In the Resident File dialog box, move the cursor to the appropriate record and click the Dislike button to open the Resident Dislikes dialog box. Click the D-SR button to open the Dislikes – Specific Recipes dialog box which list all the foods/recipes on the current menu. Select the foods/recipes required and add them to resident’s list by clicking the Add button.

DNS changes are superseded by resident specific menu changes. If a resident’s DNS list includes a scrambled eggs recipe and that recipe appears on the menu, the following will occur in order when printing the tray card:

1. If a specific change (i.e. scrambled eggs replace with hot oatmeal) is made in the Resident Menu dialog box, the change will be printed.

3. If neither a specific change nor a valid alternate is found, the food will not will be printed.

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How to enter resident notes:

Resident specific notes can be entered and saved in the resident file. The notes are printed on tray cards and nourishment labels. The first three note fields are meal specific, while the Additional Notes field is for all three meals. The contents of the Snack Notes field are printed on all three meals of the tray cards as well as the snack labels. The contents of the Adaptive Equipment Notes and the Allergy Notes fields are also printed on all three meals of the tray cards.

The format of resident notes in all seven note fields can be changed by choosing different font size, style, type and color.

Resident Notes

To enter resident notes, open the resident file. In the Resident File dialog box, move the cursor to the appropriate record and click the Notes button to open the Resident Notes dialog box. Enter the notes as required.

Changing Notes Format

From the Spreadsheet, AM, Noon or PM Menu windows, choose Resident File|Format Notes to open the Resident Notes window. Right-click the desired field and choose Properties to open the Text Properties dialog box. Select the appropriate properties then click the OK button.

How to enter the resident weight and chart intake:

Resident specific weights, intake and other information can be entered and saved in the resident file.

Resident Chart Dialog Box

To enter resident notes, first open a menu file and then open the resident file. In the Resident File dialog box, move the cursor to the appropriate record and click the Chart button to open the Resident Chart dialog box. Enter the correct data and data for each record.

Resident Weight and BMI

Enter a resident’s usual and actual weight. Click the BMI button to open the Body Mass Index dialog box. Enter the resident’s height to calculate their BMI. Enter the usual and actual weights for additional dates as required to complete a weight history.

Move the cursor to the appropriate record then click the Weight button to open the Weight Analysis dialog box for a weight history chart as of the Date of the record selected.

Resident Intake

Enter the appropriate Day of Cycle then click the Intake button to open the Resident Intake dialog box. A list of the Foods Served will be shown with a nutrition facts breakdown for each. Add, edit or delete any foods to reflect what was actually served to the resident. Enter the percentage consumed to get the total for that day. Click the Print button to print the information shown.

Other Information

Enter 1-4 in the Pressure Ulcers field to designate the stage of a pressure ulcer. Entered the required notes in the Progress Notes field.

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How to enter printing orders:

Printing orders for sorting can be entered and saved in the resident file. These orders can be accessed when printing tray cards and snack labels so that they come out of the printer sorted in the order specified.

Resident Printing Orders

To enter resident printing orders, open the resident file. In the Resident File dialog box, click the Order button to open the Printing Orders dialog box. Enter numbers (decimals or whole numbers) to designate a printing order in one of the first six columns. Numbers are sorted in ascending order (the smallest first) when printing a report. Any fields in a column left blank will be excluded.

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How to enter production run orders:

Production run orders can be entered and saved in the resident file. This information can be accessed when printing Production Summary reports that are based on a subset of the Resident file.

Resident Production Run Orders

To enter resident production run orders, open the resident file. In the Resident File dialog box, click the Order button to open the Printing Orders dialog box. In the Production column, enter number(s) to designate which residents are to be included in a production run.

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PERSONAL RECIPE FILES

How to open the Current Personal Recipes (CPR):

From the Home Page window, click Personal Recipe File|Current Personal Recipes (CPR) to open the Current Personal Recipes dialog box showing the recipes currently in the Personal Recipe File.

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How to clear the Current Personal Recipes (CPR):

From the Home Page window, click Personal Recipe File|Current Personal Recipes (CPR) to open the Current Personal Recipes dialog box Click the File button then choose Clear.

You can also clear the CPR by clicking Personal Recipe File|Clear Both CPR and CMRC from the Home Page window, however it will also clear any changes currently in the MenuMizar Recipe Changes File.

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How to add personal recipes:

Adding a New Recipe

Select Similar Recipe

From the Home Page, click Personal Recipe File|Current Personal Recipes (CPR) to open the Current Personal recipes dialog box. Click the Recipe button, then choose New Recipe to open Search Filters dialog box to find a recipe similar to the new recipe. You could use any recipe, however we suggest that you select one that is similar. Make you selection in the Current Food Selections dialog box.

For example, you might want to enter your grandmother’s special Baked Asparagus Omelet recipe. Select Baked Omelet from the MenuMizar database to open the Recipe Ingredients and Instructions dialog box displaying the recipe.

Recipe Number

A recipe number is automatically generated for the new recipe, but you may change it to any six-digit number not already in the database.

Recipe Name, Serving Size and Yield

Change the recipe Name if necessary (i.e. Baked Asparagus Omelet) and adjust the Serving Size and the Recipe Yield as needed.

Add and Delete Ingredients

To insert a new ingredient in the recipe, place the cursor on the appropriate ingredient (new ingredient inserted directly below) and click the Insert button to open the Ingredients dialog box. Use the Find button to locate the desired ingredient (i.e. Asparagus, fresh spears) needed then click the OK button to insert it in the recipe.

Ingredient Amounts

Enter the required Amount for each ingredient. The unit of measure can be changed by right-clicking the Unit field and selecting from the options listed.

Recipe Instructions

Add, delete or change the Instructions at the bottom of the dialog box to suit the new recipe. Each ingredient is assigned to an instruction in the Instruction field to the right.

Adding a Recipe Name Only

From the Home Page, click Personal Recipe File|Current Personal Recipes (CPR) to open the Current Personal recipes dialog box. Click the Recipe button, then choose New Name Only Recipe to open the Recipe Name dialog box. Enter the Recipe#, Name and Serving Size as needed.

Saving Recipe to the MenuMizar Personal Recipe File (CPR)

When the new recipe is complete, click the Add button to add the new recipe to the MenuMizar Personal Recipes File (CPR). It is important to remember that while the recipe has been added to the Personal Recipes File (CPR), the contents of the CPR have not been saved to disk.

Personal recipes are created by editing an existing recipe from either the MenuMizar database or the MenuMizar Personal Recipes File (CPR). When editing a recipe, ingredients can be added or deleted, amounts can be adjusted and the serving size, yield and name can be changed.

Personal recipes can also be added to the CPR as in name only, that is, just the name, recipe number and a generic ingredient. These recipes can be edited later if necessary.

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How to add attributes to personal recipes:

New recipes added to the Personal Recipes File are given generic attributes with respect to the MenuMizar Diet Link, Dislikes and Recipe Combination Matrix. The user must inspect and change these attributes as required.

From the Home Page click Personal Recipe File|Current Personal Recipes (CPR) to open the Current Personal recipes dialog box showing the current recipes in the Personal Recipe File (CPR).

Diet Link Recipe Distribution Attributes

Move the cursor to the appropriate recipe and click the Links button to open the Diet Link Recipe Distribution dialog box. Each Diet Link Modification is assigned a recipe. These recipes can be changed as needed by either select a new food from the database or adding an extension to the food that is already there.

Diet Link Recipe Modification Attributes

Move the cursor to the appropriate recipe and click the Mods button to open the Diet Link Recipe Modification dialog box. The texture/consistency modification for the recipe can be changed as needed.

Recipe Dislike Attributes

Move the cursor to the appropriate recipe and click the Dislike button to open the Recipe Attributes dialog box. The default recipe dislikes are based on the ingredients in the personal recipe. Add or delete the dislikes as needed.

The recipe dislike attributes determine which foods will be flagged when printing tray cards and other reports.

Recipe Combination Matrix Attributes

Move the cursor to the appropriate recipe and click the Combo button to open the Diet Link Recipe Distribution dialog box. Each Diet Link Modification is assigned a recipe (new recipes are assigned the same for all). These recipes can be changed as needed by either select a new food from the database or adding an extension to the food that is already there.

Recipe Combination Matrix Attributes

Move the cursor to the appropriate recipe and click the Combo button to open the Recipe Combination Matrix dialog box. Each Combination is assigned a recipe that is to be used for the combination diets. These recipes can be changed as needed by either selecting a new food from the database or adding an extension to the food that is already there.

Save Changes

Recipe Diet Link, Dislikes and Recipe Combination Matrix attributes are saved along with the personal recipes in the CPR.

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How to open the Current MenuMizar Recipe Changes (CMRC):

From the Home Page window, click Personal Recipe File|Current MenuMizar Recipe Changes (CMRC) to open the Current MenuMizar Recipe Changes dialog box. This shows the MenuMizar recipes whose Recipe Combination Matrix has been changed, currently in the MenuMizar Recipe Changes File.

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How to clear the Current MenuMizar Recipe Changes (CMRC):

From the Home Page window, click Personal Recipe File| Current MenuMizar Recipe Changes (CMRC) to open the Current MenuMizar Recipe Changes dialog box Click the File button then choose Clear.

You can also clear the CMRC by clicking Personal Recipe File|Clear Both CPR and CMRC from the Home Page window, however it will also clear any changes currently in the Personal Recipe File.

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How to save a recipe file to disk:

Important: Saving recipes puts all the recipes currently in the Personal Recipe File and the MenuMizar Recipe Changes File into the file being saved on disk.

From the Home Page, click Personal Recipe File |Save Both CPR and CMRC to open the Save File dialog box. In the Path field, select or type in a valid path to the directory (folder) where the file is to be saved. Do not type the file name in the Path field. The file name is shown in the Save as: field. Enter in a new name in the Save as: field or select the existing file to be replaced, then click the OK button to save the file.

Saving Path

The Save Current Path button saves the contents of the Path field so that the next time the Save File, Open File or Delete File dialog box opens, the current path will reappear.

A:\ Drive and Default Directory

Choosing an Existing File

Replacing an Existing File/Automatic Backup to Recovery Directory

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How to import a recipe file from disk:

Important: Importing MenuMizar recipe file adds the recipes in the file to any that may already be in the program’s Personal Recipe File (CPR)or MenuMizar Recipe Changes File (CMRC). If duplicate recipes numbers are found to already exist in either, you will be given the option of changing those recipe numbers. If you do not want to change the recipe numbers, save the recipes currently in both the CPR and the CMRC to a file on disk and then clear both files before importing the recipe file.

From the Home Page, click Personal Recipe File |Import Recipe File to open the Open File dialog box. In the Path field, select or type in a valid path to the directory (folder) where the file is located. Do not type the file name in the Path field. Select a file name from the Existing Recipe Files list then click the OK button.

Saving Path

The Save Path button saves the contents of the Path field so that the next time the Save File, Open File, or Delete File dialog box opens, the current path will reappear.

A:\ Drive and Default Directory

Recovery Directory

Important Disclaimer: DO NOT attempt to open any MenuMizar file outside the MenuMizar program. The Windows Associate function DOES NOT WORK with MenuMizar files. The data in MenuMizar files must be reformatted by the program before it can be used by the program. DO NOT change any data in those files outside the MenuMizar program as the reformatting WILL FAIL and the file WILL BE LOST. Files that are altered by the user CANNOT be rebuilt by Menu Systems, Inc.

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How to delete a recipe file from disk:

From the Home Page click Personal Recipe File |Delete Recipe File to open the Delete File dialog box. In the Path field, select or type in a valid path to the directory (folder) where the file is located. Do not type the file name in the Path field. Select a file name from the Existing Recipe Files list then click the OK button. Confirm that the file is to be deleted.

Saving Path

The Save Path button saves the contents of the Path field so that the next time the Save File, Open File, or Delete File dialog box opens, the current path will reappear.

A:\ Drive and Default Directory

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PRICING FILES

How to import vendor product information:

Vendor product information can be imported into in the MenuMizar Vendor File for use in calculating ingredient costs. The product must be in a text (.TXT) file with at least one column of data: 1) Product #. Other data that should be included are 2) Product Pack Price, 3) Product Description and 4) Product Pack Size. Information that will be needed if you are to update the prices by ingredient # are the 5) Ingredient Units per Pack and 6) Ingredient ID#. All data in the Product Pack Price and the Ingredient Units per Pack columns must be numeric.

Vendor Information

From the Home Page window, click Price Files|Vendor File|Import to open the Import File dialog box. If the exact path and name of the vendor inventory file is known, type it in the Import field. If not, click the Browse button to find the file.

After selecting the vendor inventory file, click the Use first row of data as field names check box, if appropriate. Then select the correct field separator for the data in the file. Click the OK button to open the Transfer Imported Data dialog box.

Transfer Data

In the Transfer Imported Data dialog box, right-click each Transfer Data from Field: field to display a list of Source Table Fields. Choose the appropriate source fields for the Imported File Data fields. The transfer will fail if any data being transferred into the Product Pack Price or the Ingredient Units per Pack is not numeric. The transfer will also fail if the Product # field is left blank.

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How to open the vendor file:

From the Home Page window, click Price Files|Vendor File|Open to open the Vendor File dialog box. If the Vendor File contains data, the products will be displayed.

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How to print the vendor file:

From the Home Page window, click Price Files|Vendor File|Print to open the Vendor Product File preview window. Choose File|Print to print the report.

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How to clear the vendor file:

From the Home Page window, click Price Files|Vendor File|Clear to clear all data in the Vendor File.

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How to enter ingredient prices:

Ingredient prices are required to calculate the per serving cost of the foods/recipes in the MenuMizar database. The user must enter this data as it is user specific. The ingredient costs in the MenuMizar Ingredient Price File (IPF) can be automatically updated to reflect current vendor prices that have been imported into the MenuMizar Vendor File.

List Ingredients

From Food/Recipe From the Home Page window, click Price Files|Ingredient File|Open From|Food/Recipe to open the Search Filters dialog box. Enter the appropriate search information and click the OK button to open the Current Food Selections dialog box. Select the appropriate food/recipe.

From Menu From the Home Page window, click Price Files|Ingredient File|Open From|Menu to open the Open File dialog box. Select the appropriate menu file.

From Food/Recipe Database From the Home Page window, click Price Files|Ingredient File|Open From|Food Database to show the entire list of ingredients.

Ingredient for the recipes chosen are listed in the Ingredient Prices dialog box.

Ingredient Costs

In the Ingredient Prices dialog box, ingredient costs are calculated by entering the Price of the product and a Factor (the number of oz, fl oz, each, etc. per purchase unit) for each.

For example, if you purchase a case of SPICE PEPPER BLACK REST GRI 1 (16 OZ) and pay $8.22 for it, enter $8.22 in the Price field and 16 (the number of ounces in the case) in the Factor field. When both are entered, a Cost of $0.514 per ounce will be calculated and displayed.

Enter a Vendor# and Description of Purchase Unit as needed. If a vendor’s price file has been imported into the MenuMizar program, the Description of Purchase Unit and Price will be automatically entered when a valid Vendor# is entered. Click the Vend button to search for and select a product in the Vendor File dialog box.

Updating Ingredient Costs by Vendor #

Updating ingredient costs is dependent on the data in the vendor file. If data in this is missing or incomplete, ingredient cost calculations dependent on it will be ignored. A valid Vendor # (from the vendor file) and a Factor are needed to automatically update ingredient costs in the Ingredient Prices dialog box. Blank or invalid Vendor#s will be ignored. If the Factor is not entered, the Cost of the ingredient will not be updated. In the Ingredient Prices dialog box, click the Update button and choose by Vendor # to update ingredient costs.

Updating Ingredient Costs by Ingredient #

Updating ingredient costs is dependent on the data in the vendor file. If data in this is missing or incomplete, ingredient cost calculations dependent on it will be ignored. A valid Ingredient # (from the vendor file) and a Factor are needed to automatically update ingredient costs in the Ingredient Prices dialog box. Vendor file records with missing Ingredient #s in will be ignored. If the Factor is not entered, the Cost of the ingredient will not be updated. In the Ingredient Prices dialog box, click the Update button and choose by Ingredient # to update ingredient costs.

Exporting Ingredient Costs to Excel Spreadsheet or Text File

The data in the ingredient prices file (IPF) can be exported to and Excel spreadsheet or text file. In the Ingredient Prices dialog box, click the Export button to open the Export File dialog box where you can choose the type and destination of file being exported.

Saving Ingredient Costs

After entering pricing information, click the OK button to save the data to the MenuMizar Ingredient Price File (IPF). It is important to remember that the cost data has been added to the IPF, however the contents of the IPF have not been saved to disk.

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How to save an ingredient cost file:

From the Home Page window, click Price Files|Ingredient File|Save to Disk to open the Save File dialog box. In the Path field, select or type in a valid path to the directory (folder) where the file is to be saved. Do not type the file name in the Path field. The file name is shown in the Save as: field. Enter in a new name in the Save as: field or select an existing file to be replaced, then click the OK button to save the file.

Saving Path

The Save Current Path button saves the contents of the Path field so that the next time the Save File, Open File or Delete File dialog box opens, the current path will reappear.

A:\ Drive and Default Directory

Choosing an Existing File

Replacing an Existing File (Backup)

When you replace an existing file, the original is copied, using the same file name, to a recovery directory (C:\MIZAR7\RECOVERY). You can open this file like any other as it is a distinct and separate file.

WARNING! If you find that you have inadvertently copied over an existing file, DO NOT COPY OVER IT A SECOND TIME. Open the original file from the recovery directory and then save it, using a new file name if necessary. YOU HAVE ONE CHANCE TO RECOVER THE ORIGINAL FILE.

Important Disclaimer: DO NOT attempt to open any MenuMizar file outside the MenuMizar program. The Windows Associate function DOES NOT WORK with MenuMizar files. The data in MenuMizar files must be reformatted by the program before it can be used by the program. DO NOT change any data in those files outside the MenuMizar program as the reformatting WILL FAIL and the file WILL BE LOST. Files that are altered by the user CANNOT be rebuilt by Menu Systems, Inc.

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How to import an ingredient cost file:

From the Home Page window, click Price Files|Ingredient File|Import from Disk to open the Open File dialog box. In the Path field, select or type in a valid path to the directory (folder) where the file is located. Do not type the file name in the Path field. Select a file name from the Existing Ingredient Cost Files list then click the OK button.

Saving Path

The Save Path button saves the contents of the Path field so that the next time the Save File, Open File, or Delete File dialog box opens, the current path will reappear.

A:\ Drive and Default Directory

Recovery Directory

Important Disclaimer: DO NOT attempt to open any MenuMizar file outside the MenuMizar program. The Windows Associate function DOES NOT WORK with MenuMizar files. The data in MenuMizar files must be reformatted by the program before it can be used by the program. DO NOT change any data in those files outside the MenuMizar program as the reformatting WILL FAIL and the file WILL BE LOST. Files that are altered by the user CANNOT be rebuilt by Menu Systems, Inc.

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How to delete an ingredient cost file:

From the Home Page window, click Price Files|Ingredient File|Delete from Disk to open the Delete File dialog box. In the Path field, select or type in a valid path to the directory (folder) where the file is located. Do not type the file name in the Path field. Select a file name from the Existing Ingredient Cost Files list then click the OK button. Confirm that the file is to be deleted.

Saving Path

The Save Path button saves the contents of the Path field so that the next time the Save File, Open File, or Delete File dialog box opens, the current path will reappear.

A:\ Drive and Default Directory

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How to calculate food/recipe costs:

You can calculate the cost of all the foods/recipes in the database, once cost of all appropriate ingredients is entered in the MenuMizar Ingredient Price File (IPF).

List Foods/Recipes

From Food/Recipe From the Home Page window, click Price Files|Food/Recipe File|Food/Recipe to open the Search Filters dialog box. Enter the appropriate search information and click the OK button to open the Current Food Selections dialog box. Select the appropriate food/recipe.

From Menu From the Home Page window, click Price Files|Food/Recipe File|Menu to open the Open File dialog box. Select the appropriate menu file.

From Food/Recipe Database From the Home Page window, click Price Files|Food/Recipe File|Food Database to show the entire list of foods/recipes.

The foods/recipes are listed in the Food/Recipe Prices dialog box.

Food/Recipe Costs

Click the Recalc button to compute the per serving cost of the foods listed in the Food/Recipe Prices dialog box. Calculations are made based on the data entered in the IPF. A “?” is place in front of any Cost that has incomplete ingredient price data.

Saving Food/Recipe Costs

After recalculating the per serving cost of the foods listed, click the OK button to save the cost data to the MenuMizar database. Note: Food/Recipe cost data is stored in the program’s database. It can not be saved to a file on disk for use on another computer. However, the ingredient prices can be saved to disk and imported into the program on another computer. The food/recipe costs could then be recalculated following the above procedure.

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PRODUCTION FORECASTING

How to enter actual usage data:

Production forecasting is based on the actual number of food/recipe servings used in a menu cycle. In order to calculate a production forecast for a particular day of the cycle, the menu file must have at least one set of usage data entered for that day.

Usage Data

From the Spreadsheet, AM, Noon or PM Menu window, click Menu|Production Forecasting to open the Menu Usage dialog box.

Enter the Date, Census and usage amounts as needed then click Post to post the usage data. Up to 12 sets of usage data (click History to view 7-12) can be saved based on the 12 most recent dates. Posted data can be edited by clicking Edit then selecting the appropriate date. The usage data is saved in the menu file.

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How to calculate production estimates:

Production estimates are calculated from menu usage data as part of the print process for the Production Forecast report. The estimates are based on the average actual usage, normalized to the census, of each menu food/recipe for the selected day of the cycle.

Important Note: Various dialog boxes will appear during the print process. For example, the Print Report dialog box is always the first to appear. Its appearance will change slightly depending on the report chosen. That is, fields, buttons and check boxes will be grayed and/or disabled if they are not to be used. Furthermore, some reports allow you to change the Font Size, Paper Size and Orientation; others allow you to print only ONE day at a time; and still others require that you select a patient file.

Selecting the Purchasing Report

From the Spreadsheet, AM, Noon or PM Menu windows, click Print and then choose Production Sheets|Production Forecast to open the Print Report dialog box.

Continuing in the Print Report Dialog Box

In the Print Report dialog box, note that the Layout field, the Font Size, the Paper Size and Orientation can not be changed for the purchasing report.

If foods/recipes from the menu alternates are to be included, click the Alternates check box. Enter the day of the cycle needed for the report in the Day field.

Next select the diets that are to be used for generating the report. You can select the diets you need by clicking the appropriate Diet check box or select all diets by clicking Diets at the top of the list. To automatically select those diets specific to your patient file, right-click the Patient File field and select an existing patient file.

Fill in the Report For, Approved By and Report Notes fields as needed then click OK to open the Report Options dialog box.

Continuing in the Report Options Dialog Box

In the Report Options dialog box, click the Add 1 button or Subtract 1 button to align the date with the day of the cycle as needed.

Next, select the menu fields that are to included on your report. The buttons on the left under the Create Report Using heading will select all, select AM Meal, select Noon Meal, select PM Meal or clear all check boxes to the right. It is important to know that the names of the check boxes shown to the right refer to fields on the menu, not to the foods/recipes in them. For example, if you put Cherry Pie in the field labeled Salad on your menu, the Cherry Pie will be included on your report if you select the Salad check box in this dialog box (choosing the Dessert check box has no effect on Cherry Pie in this case).

When you have finished making your selections, click OK to open the Forecast dialog box.

Continuing in the Forecast Dialog Box

In the Forecast dialog box, enter the Date and Census for the report. Click Calc then select the appropriate date to calculate the production estimates.

To print the Production Forecast Sheet, click OK to generated the report for the Paradox preview window. Examine the report. If changes are required, they must be made by redoing the report, adjusting the available options (the font size, the data to be included, etc.) to meet your requirements.

Continuing in the Production Forecast Sheet Print Preview Window

In the Production Forecast Sheet print preview window, choose File|Print to open the Windows Print dialog box. The paper size and orientation are set automatically based on the report that you are printing.

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PASSWORD SECURITY

How to enter passwords:

Access to MenuMizar can be controlled by defining a Primary and/or Secondary password. The primary password gives complete access to the program, including naming and managing a secondary password. The secondary password gives access to the various program functions selected when the secondary password is defined. Once a password has been defined, it is required to open the MenuMizar program.

Defining Passwords

From the Home Page window, click File|Password Protection|Setup to open the Password Setup dialog box.

Enter and confirm a Primary Password. Enter and confirm a Secondary Password, if required, and select the program functions needed by the secondary password user.

Deleting Passwords

In the Password Setup dialog box, delete the Primary or Secondary Password as required. Note that deleting the Primary Password also deletes the Secondary Password.

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How to Log In and Log Out:

A password is required to open the MenuMizar program once either a Primary and Secondary password has been defined. Once the program is open, click File|Password Protection|Log In or File|Password Protection|Log Out to gain or restrict access to program functions.

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