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MenuMizar Eight.Five "How To" Help

Click the links below to read about various MenuMizar program functions.

 

Menu Files

How To:

·        Set up a Menu File

·        Set up the Modified Diet Link

·        Save a Menu File

·        Open a Menu File

·        Delete a Menu File

·        Select Foods for the Menu

·        Use Menu Edit Functions

·        Select Foods for the Modified Diets

·        Select Foods for the Alternate Menu

·        Use the Create Function

·        View a Recipe

·        View Menu Nutrition Analysis

·        View Menu Cost Analysis

·        Add a New Diet to a Menu File

·        Change the Menu Cycle Length

·        Change the First Day of the Menu Cycle

·        View and Edit Combination Diets

·        Save Recipe Combination Matrix Changes

 

Printing

How To:

·        Print a Menu

·        Print Recipes

·        Print a Purchase Guide

·        Print Production Sheets

·        Print Master Sheets

·        Print Tray Cards and Nourishment Labels

·        Print Resident File Reports

·        Print Nutrition Data

·        Print Ingredient Lists

·        Print Food/Recipe Lists

 

Resident Files

How To:

·        Set up a Resident File

·        Save a Resident File

·        Open a Resident File

·        Delete a Resident File

·        Make Resident Specific Menu Changes

·        Enter Dislikes and “do not serve” Foods

·        Enter Resident Notes

·        Enter Resident Weight and Chart Intake

·        Enter Printing Orders

·        Enter Production Run Orders

 

Personal Recipe Files

How To:

·        Open the Program’s Personal Recipe File

·        Clear the Program’s Personal Recipe File

·        Create Personal Recipes

·        Set Attributes for Personal Recipes

·        Open the Program’s MenuMizar Recipe Change File

·        Clear the Program’s MenuMizar Recipe Change File

·        Save a Recipe File to Disk

·        Import a Recipe File from Disk

·        Delete a Recipe File from Disk

 

Pricing Files

How To:

·        Import Vendor Product Information

·        Open the Program’s Vendor File

·        Print the Program’s Vendor File

·        Clear the Program’s Vendor File

·        Enter Ingredient Prices

·        Save an Ingredient Price File to Disk

·        Import an Ingredient Price File from Disk

·        Delete an Ingredient Price File from Disk

·        Calculate Food/Recipe Prices

 

Production Forecasting

How To:

·        Enter Actual Usage Data

·        Calculate and Print Production Estimates

Password Security

How To:

·        Enter Passwords

·        Log In and Log Out

 


MENU FILES

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Set up a Menu File

MenuMizar menu files are distinct data files created and saved to disk.  There is no limit to the number of menu files that can be created.  The cycle menus they contain can be up to 42 days long and have as many as 26 base diets.

Menu Setup Dialog Box

From your Home Page window, click the New button and choose Menu or choose File|Menu File|New to open the Menu Setup dialog box.  You can also open the Menu Setup dialog box from the Spreadsheet, AM, Noon or PM Menu windows.  When access is made from these windows, the new menu setup will be shown with the setup of the menu currently open.

Menu Cycle Length

In the Menu Setup dialog box, select the menu cycle length.  Select 1 to 42 days by typing the desired number days in the Length field, or click the appropriate Length in Weeks check box.

First Day of Cycle

Right click the First Day field to choose the day of the week corresponding to Day 1 of the menu cycle.

Diet Names

Diet #1 of every menu file is the Regular diet.  You may change its name.  The modified or extended diets are listed below in rows 2 through 26.

Before listing the extended diets in your setup, identify the diets most often needed by your resident population.  Once they are identified and organized, enter them in the Diet Name field (rows 2 - 26).

Important!  Remember that the program identifies a diet by its position in the menu setup, that is, by the Diet #, not by the name that you give it.  So make sure you plan your list of diets carefully and be consistent when setting up new menu files.  You will minimize any possible resident file merge problems if you keep your diet setup consistent.

An example of the diets needed by a facility might be:

1  Regular

2  2-gm Na

3  Pureed

4  Low Fat Low Na

5  Finger Foods

In the Diet Name field, use your keyboard’s down arrow to create a line for the new diet.  Type 2 gm Sodium in the Diet Name field for second diet spreadsheet.  Repeat the process for the remaining diets.

Diet Link Commands (Optional)

If you plan to use the program’s Modified Diet Link feature to assist you in writing your menu, you can select Diet Link Commands for each extended diet at this time or you can do it later.  See How to Set up the Modified Diet Link.

When you have completed the menu setup, click the OK button to open the program’s Spreadsheet window.

Adding Diets to Existing Menu File

See How to Add a New Diet to a Menu File.

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Set up the Modified Diet Link

The MenuMizar program has a Modified Diet Link feature that can be used to assist in writing a menu.  It links all the diets in your menu file so that when a food is entered on the Regular diet (Diet #1), the modified diets are automatically filled.  The foods automatically put on the modified diets by the Modified Diet Link are strictly suggestions.  You must examine each diet and make any changes necessary to meet your requirements.

The Modified Diet Link uses the program’s Recipe Matrix to fill out the modified diets.  The Recipe Matrix consists of evaluation data for each recipe in the MenuMizar food/recipe database.  The data includes 19 dietary and 9 texture/consistency parameters.  General dietary terms such as Lower Sodium, Lower Fat, Soft and texture/consistency terms such as Chopped, Pureed, Honey-like can be selected by the user as Diet Link Commands in the Menu Setup dialog box.

Each food/recipe in the MenuMizar database has been evaluated and given a dietary alternative if appropriate.  Each has also been evaluated for the appropriateness of texture and consistency modification.  The evaluations are strictly subjective and meant to be suggestions for use by the Modified Diet Link.  All foods/recipes automatically put on the menu must be evaluated by the user, and changed if necessary, for the dietary requirements of each diet.

Menu Setup Dialog Box

From the Home Page window, click the New button and choose Menu to open the Menu Setup dialog box.  Or choose File|Menu File|New in the Home Page, Spreadsheet, AM, Noon or PM Menu windows.  The Menu Setup dialog box can also be opened by choosing Menu|Show Setup in the Spreadsheet, AM, Noon or PM Menu windows.

Selecting Diet Link Commands

For each modified or extended diet listed below Diet# 1, select from the list of Diet Link Commands by right-clicking the appropriate field.  While you could select up to six commands for each diet, realize that each recipe matrix has a limited number of alternatives.  For example, a recipe selected by the Lower Fat command likely does not have a Lower Fat alternative.  That is, for a low fat recipe the Lower Fat command would likely choose the same recipe.

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Save a Menu File

From the Spreadsheet, AM, Noon or PM Menu windows, click the Save button to open the Save File dialog box.  In the Path field, select or type in a valid path to the directory (folder) where the file is to be saved.  Do not type the file name in the Path field.  The file name is shown in the Save as: field.  Enter a name in the Save as: field or select an existing file to be replaced, then click the OK button to save the file.

Saving Path

The Save Current Path button saves the contents of the Path field so that the next time the Save File, Open File or Delete File dialog box opens, the current path will reappear.

Choosing an Existing File

The Choose an Existing File check box prevents you from inadvertently saving the file currently open over a different file.  If you want to save the current file over another existing file, you must first check the Choose an Existing File check box.

Replacing an Existing File/Automatic Backup to Recovery Directory

When you replace an existing file, the original is copied using the same file name to a recovery directory (C:\MIZAR8.5\RECOVERY).  You can open this file like any other as it is a distinct and separate file.

WARNING!  If you find that you have inadvertently copied over an existing file, DO NOT COPY OVER IT A SECOND TIME.  Open the original file from the recovery directory and then save it using a new file name if necessary.  YOU HAVE ONE CHANCE TO RECOVER THE ORIGINAL FILE.

Important Disclaimer: DO NOT attempt to open any MenuMizar file outside the MenuMizar program.  The Windows associate function DOES NOT WORK with MenuMizar files.  The data in MenuMizar files must be reformatted by the program before it can be used by the program.  DO NOT change any data in those files outside the MenuMizar program as the reformatting WILL FAIL and the file WILL BE LOST.  Files altered by the user CANNOT be rebuilt by Menu Systems, Inc.

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Open a Menu File

From the Home Page, Spreadsheet, AM, Noon or PM Menu windows, click the Open Button and choose Menu or choose File|Menu File|Open to open the Open File dialog box.  In the Path field, select or type in a valid path to the directory (folder) where the file is located.  Do not type the file name in the Path field.  Select a file name from the Existing Menu Files list then click the OK button.

Saving Path

The Save Path button saves the contents of the Path field so that the next time the Save File, Open File or Delete File dialog box opens, the current path will reappear.

Recovery Directory

The Recovery Directory check box automatically enters “C:\MIZAR8.5\RECOVERY” the Path field.  When you save a file by replacing an existing file, the original is copied to a recovery directory using the same file name.  Any files in this directory can be opened like others as they are distinct and separate files.

Important Disclaimer: DO NOT attempt to open any MenuMizar file outside the MenuMizar program.  The Windows associate function DOES NOT WORK with MenuMizar files.  The data in MenuMizar files must be reformatted by the program before it can be used by the program.  DO NOT change any data in those files outside the MenuMizar program as the reformatting WILL FAIL and the file WILL BE LOST.  Files that are altered by the user CANNOT be rebuilt by Menu Systems, Inc.

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Delete a Menu File

From the Home Page, Spreadsheet, AM, Noon or PM Menu windows, choose File|Menu File|Delete to open the Delete File dialog box.  In the Path field, select or type in a valid path to the directory (folder) where the file is located.  Do not type the file name in the Path field.  Select a file name from the Existing Menu Files list then click the OK button.  Confirm that the file is to be deleted.

Saving Path

The Save Path button saves the contents of the Path field so that the next time the Save File, Open File or Delete File dialog box opens, the current path will reappear.

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Select Foods for the Menu

You create your menu by selecting foods/recipes in the Spreadsheet, AM, Noon or PM Menu windows.  Each window is a different view of the same menu, that is, the Spreadsheet window shows the main foods on your menu while the AM, Noon or PM Menu windows additionally show the condiments and snacks.

The Spreadsheet window appears when you set up a new or open an existing menu.  If you want to work in any of the other three windows, click the AM, Noon or PM buttons.

Menu Field Names

Notice that each field on the menu is labeled as AM Entrée, Noon Salad, PM Cold Beverage, etc.  The field name is shown in the status bar at the bottom of your computer screen and to the left of the fields in the AM, Noon or PM Menu windows.  You can select any food for any field on your menu, however the field names are important if you plan to print production sheets, tray cards or almost any other document with a subset of the foods you have on your menu.  For example, you might want to print your tray cards with no condiments so you should make sure you always put your condiments in the fields marked Condiments so that you can easily exclude them from the report.

To add a food to your menu or to change one already there, you must select a food/recipe from the MenuMizar food database or from the Personal Recipe File (CPR).  In either case, the process is the same.

Current Food Selections Dialog Box

Selecting Foods

From the Spreadsheet, AM, Noon or PM Menu windows, move the cursor to the appropriate field (i.e. the AM Juice field) then click the Select button to open the Search Filters dialog box.

Search for the orange juice recipes by typing the appropriate letter pattern in the Search recipe database for: field.  Note that the text search is not case sensitive, however spaces do have a value.  To expedite the search, use key letter patterns along with the “..wild card notation.  For example, to find Orange Juice, you could type in the complete name or type in something as simple as “or..ju”.  The advantage in typing in the exact name is that you will generate a very short list to select from.  The disadvantages are that you will have to spell the name exactly as it is spelled in the database and the extra time it takes to do so.  The “..wild card notation should be used as it allows for creative ways to find recipe names in the database.

To further limit your search to specific food categories, select the appropriate check box.  You can also choose additional filters by right-clicking the Additional field and making the appropriate selection from the pull-down list.

Click the OK button to generate a list of foods to choose in the Current Food Selections dialog box.  If the list does not show the food needed, click the Select button to search the recipe database again.

To complete the process of adding orange juice to your menu, select the appropriate orange juice recipe in the Current Food Selection dialog box (noting the name, the serving size, the recipe and the nutrition facts) then click the OK button.

Important to Remember: When the Diet Link is ON and you are making selections for the Regular diet (Diet# 1), the Modified Diet Link will make suggested selections for the modified diets based on the Diet Link Commands that were chosen in the menu setup.  If no Diet Link Commands were chosen, the Modified Diet Link will add the same food selected to all diets.

The Diet Link is from the Regular diet (Diet #1) to the Modified diets listed below and only functions when selecting foods on Diet #1.  It no an option and has no function when foods are selected for any of the modified diets (Diets #2-26).

Selecting Foods using Recipe Numbers

If you know the recipe number of a food/recipe, you can add it to your menu in the AM, Noon or PM Menu windows by typing the recipe number in the Recipe# field.

Menu Category Overview Dialog Box

You can add, change or delete foods to all the base diets in the Menu Category Overview dialog box.

From the Spreadsheet, AM, Noon or PM Menu windows, move to the menu category field where you want to make the change, click the CO button or choose Menu|Show Category Overview (CO) to open the Menu Category Overview dialog box.  All the foods on the base diets are displayed for the current category.  The first column shows the diets while the other three shows the foods used for each.  Foods can be added, changed or deleted by clicking the appropriate button to make the change.

Day Menu Overview Dialog Box

You can add, change or delete foods to all the base diets and the alternate menu in the Day Menu Overview dialog box.

From the Spreadsheet, AM, Noon or PM Menu windows, click the MO button or choose Menu|Menu Overview (MO) to open the Day Menu Overview dialog box.  All the foods on the menu are displayed for the current day.  The first column shows where the current food is used on the menu.  The last column shows which diets use the current food.  Foods can be added, changed or deleted by clicking the appropriate button to make the change.

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Use Menu Edit Functions

MenuMizar has edit functions that allow you to efficiently complete or change your menu.  Various Edit options are available in the Spreadsheet, AM, Noon or PM Menu windows.  Additionally, Edit (All Diets) options are in the Spreadsheet window.

The Edit Function

To copy a food (i.e. Coffee), highlight the appropriate food (Coffee) and choose Edit|Copy Coffee.  Then move to the location where the food is to be copied (i.e. Hot Tea) and choose Edit|Paste Coffee to|Replace Hot Tea.

If you want Coffee to replace all Hot Tea (recipe# 277) on the current cycle menu, highlight Coffee and choose Edit|Copy Coffee (as above).  Then highlight Hot Tea and choose Edit|Paste to|Replace All Hot Tea.  After confirming that the paste is correct, Coffee will replace all Hot Tea (recipe# 277) on the menu.

If you want Coffee every day, highlight Coffee and choose Edit|Copy Coffee (as above).  Then move to the location where the food is to be copied (i.e. Noon Hot Beverage) and choose Edit|Paste to|Noon Hot Beverage, All Days.  After confirming that the paste is correct, coffee will be copied to the Noon Hot Beverage field every day of the cycle.

Note!  You can copy and paste a blank field which is essentially a Remove or Delete edit function.

The Copy Meal, Copy Menu and Copy Cycle functions behave similarly.  You can also switch lunch and dinner or use various clear functions.

The Edit (All Diets) Function

To copy the foods on all diets in one menu category (i.e. the AM Juice on Day 1 to Day5), move the cursor to the appropriate AM Juice field and choose Edit (All Diets)|Copy AM Juice (Sunday – Day1).  Then move the cursor to the AM Juice on Day 5 and choose Edit (All Diets)|Paste AM Juice (Sunday – Day1) to AM Juice (Thursday – Day5).  All the foods in the AM Juice category are copied diet to diet, that is Diet#1 to Diet#1, Diet# 2 to Diet# 2, etc.

The Copy Meal, Copy Menu, Copy Snacks and Copy Alternate Menu functions behave similarly.

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Select Foods for the Modified Diets

Changes can be made to the modified or extended diets in the diet spreadsheet windows, the Modified Diet dialog box, the Menu Category Overview dialog box or in the Day Menu Overview dialog box.

Diet Windows

From the Spreadsheet, AM, Noon or PM Menu windows, choose Diet Window to display a list of diets in your current menu file.  Changes are made to the modified diets by choosing the appropriate diet then selecting new foods, deleting foods or using copy/paste editing functions as you would on the Regular spreadsheet.

Modified Diet Dialog Box

From the Spreadsheet, AM, Noon or PM Menu windows, choose Menu|Modified Diets to open the Modified Diet dialog box.  Changes are made to the modified diets by choosing the appropriate diet then selecting new foods, deleting foods or using edit functions.

Menu Category Overview Dialog Box

From the Spreadsheet, AM, Noon or PM Menu windows, move to the menu category field where you want to make the change, click the CO button or choose Menu|Show Category Overview (CO) to open the Menu Category Overview dialog box.  All the foods on the base diets are displayed for the current category.  The first column shows the diets while the other three shows the foods used for each.  Foods can be added, changed or deleted by clicking the appropriate button to make the change.

Day Menu Overview Dialog Box

From the Spreadsheet, AM, Noon or PM Menu windows, click the MO button or choose Menu|Menu Overview (MO) to open the Day Menu Overview dialog box.  All the foods on the menu are displayed for the current day.  The first column shows where the current food is used on the menu.  The last column shows which diets use the current food.  Foods can be added, changed or deleted by clicking the appropriate button to make the change.

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Select Foods for the Alternate Menu

You can add, change or delete foods for the alternate menu.

Alternate Menu Dialog Box

From the Spreadsheet, AM, Noon or PM Menu windows, choose Menu|Alternate Menu to open the Alternate Menu dialog box (or Menu|Alternate Menu 2 for condiments and snacks).  The selected day's menu will be displayed so that alternate foods can be added, deleted or edited.

To add an alternate in the Alternate Menu dialog box, move to the field (row) where the food is to be added and click the Add button then search for and select the desired food.  The alternates are displayed in the column(s) to the right of first column (Regular Menu).  You can add as many alternates as required for each food category.

Day Menu Overview Dialog Box

From the Spreadsheet, AM, Noon or PM Menu windows, click the MO button or choose Menu|Menu Overview (MO) to open the Day Menu Overview dialog box.  All the foods on the menu are displayed for the current day.  The first column shows where the current food is used on the menu.  The last column shows which diets use the current food.  Foods can be added, deleted or edited by clicking the appropriate button to make the change.

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Use the Create Function

MenuMizar can create a sample menu and make food suggestions across the extended diets defined in the menu setup.  MenuMizar selects foods considering frequency, texture, color, etc. of foods on the menu, just as you would if you were doing it manually.  Furthermore, you can strategically place foods on the menu before initiating the create function and the program will complete the menu around those foods.

From the Spreadsheet, AM, Noon or PM Menu windows, choose Menu|Create Sample Menu.

The MenuMizar Create function is a conceptual process and is not based on any specific nutrition or diet manual requirements.  A different sample menu will most likely be created each time you use this function.  It is important to understand that changes may need to be made to the foods on the Regular and each of the modified diets.

Foods can be added and/or removed before or after the menu is created.

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View a Recipe

Recipes can be viewed, scaled and printed.  Recipes in the MenuMizar recipe database include puree directions and HACCP guidelines if appropriate.

Current Recipe Dialog Box

From the Spreadsheet, AM, Noon or PM Menu windows, move the cursor the appropriate food than choose Menu|Recipe to open the Current Recipe dialog box.  It can also be opened by clicking the Recipe button in the Current Food Selections dialog box.

The nutrition analysis for the recipe appears at the top of the recipe with the ingredients and preparation instruction listed below.

Scaling Recipes

Each recipe can be scaled to yield from 1 to 10,000 servings.

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View Menu Nutrition Analysis

Nutrition totals for a menu are automatically calculated as each food is added or deleted from the menu.  They are shown in the Nutrition Analysis dialog box or in the AM, Noon and PM Menu windows.  Meal totals are also shown in these three windows.

Nutrition Analysis Dialog Box

From the Spreadsheet, AM, Noon or PM Menu windows, choose Menu|Nutrition Analysis to see the current menu’s nutrition totals in the Nutrition Analysis dialog box.  The totals for each day of the cycle are shown.  Select the week you want to view by clicking the appropriate button.  You can also view the averages for each week of the cycle and for the entire menu.

A nutrition analysis also appears at the top of each recipe and in the AM, Noon or PM Menu windows.

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View Menu Cost Analysis

Cost Analysis Dialog Box

From the Spreadsheet, AM, Noon or PM Menu windows, choose Menu|Cost Analysis to see the current menu’s cost totals in the Cost Analysis dialog box.  The totals and averages for each meal and day of the cycle are shown.  You can also view cost data in the nutrition facts panel of the AM, Noon and PM Menu windows.

Note:  The cost data for the recipes and menus will be displayed only after the ingredients prices have been entered by the user and then recalculated for the foods/recipes.

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Add a New Diet to a Menu File

If needed, you can add new diets to your menu file.

Menu Setup Dialog Box

From the Spreadsheet, AM, Noon or PM Menu windows, choose Menu|Show Setup to add a new diet to your menu file (i.e. 2gm Na Pureed Honey-Thick).  In the Menu Setup dialog box, use the down arrow on the keyboard move to the last diet listed then to add a line for the new diet.  Enter “2gm Na Pureed Honey-Thick” as the diet name to create your new base diet.  Reminder!  There can only be 26 diets per menu file.

Optional  To enter Diet Link Commands, select Lower Sodium, Pureed and Honey-like in the Diet Mod 1, Texture and Consistency fields respectively.

Click the OK button to apply the changes to the menu file.

Writing the New Diet

From the Regular menu, choose Edit|Copy Regular Spreadsheet to copy the menu.  Then choose Diet Window|2gm Na Pureed Honey-Thick to move to the new diet window.  Note that the new diet is completely blank.  Choose Edit|Paste Regular Spreadsheet to paste the Regular diet into the new diet window.

At this point you have the Regular diet in the 2gm Na Pureed Honey-Thick diet window.  You could make the necessary changes one at a time to meet the require dietary goals or use MenuMizar functions to assist.

To use MenuMizar functions to automatically adjust the foods that have just been pasted in the new window, choose Adjustments|Diet Modification|Lower Sodium.  This function will select a lower sodium alternative for each food based on the program’s Recipe Matrix.  Then choose Adjustments|Food Textures|for 2 gm Na Pureed Honey-Thick Spreadsheet|Pureed (as above) to suggest which foods are to be pureed.  And finally, choose Adjustments|Liquid Consistency|for 2 gm Na Pureed Honey-Thick Spreadsheet|Honey-like (as above) to suggest which liquids are to be honey thick.  The resulting modified diet must be reviewed and changed as needed to meet your exact specifications.

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Change the Menu Cycle Length

You can change the cycle length of your menu by adding days to or deleting days from the end of your menu cycle.

Change Cycle Length Dialog Box

From the Spreadsheet, AM, Noon or PM Menu windows, choose Menu|Change Length of Cycle to open the Change Cycle Length dialog box.  Enter the number of days (1-42) required for your cycle menu.

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Change the First Day of the Menu Cycle

From the Spreadsheet, AM, Noon or PM Menu windows, move the cursor to the day that is to be the first day of the cycle.  Then choose Menu|Change 1st Day of Cycle to Current to make the change.

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View and Edit Combination Diets

Combination diets are generated by merging the foods you have selected for your base diets and the Recipe Combination Matrix of each food.  The Recipe Combination Matrix, part of the MenuMizar recipe database, specifies which foods/recipes are to be used in the combination diets.

The Recipe Combination Matrix includes combinations for No Added Salt, No Conc. Sweets, Soft, Mechanical, Ground Meat, Pureed Foods, Dysphagia I, Dysphagia II, Dysphagia III, Dysphagia IV, Strained, Chopped, Ground, Pureed, Minced, Nectar-like, Syrup-like, Honey-like and Pudding-like.  Each can be used in combination with base diet (i.e. Regular Mechanical).  Additionally, the four thicken liquid combinations can be used as a second combination (i.e. Regular Mechanical Nectar-like).

The recipes in the Recipe Combination Matrix are suggestions for general use.  The user has the option to change the Recipe Combination Matrix by choosing other foods/recipes and saving the changes to a Recipe File.  The Recipe Combination Matrix for Personal Recipes must be completed by the user.

Recipe Combination Matrix Dialog Box

From the Spreadsheet, AM, Noon or PM Menu windows, move the cursor to a recipe then choose Menu|Recipe Combination Matrix.  In the Recipe Combination Matrix dialog box, make the changes needed then click the OK button to apply the changes.  The changes are stored in the program’s MenuMizar Recipe Change File (MRCF).  This file can be saved to disk as a Recipe file.

Reminder!  Remember to save the MenuMizar Recipe Change File (MRCF) to a Recipe File  on disk for backup or transfer to another computer.  (See Save a Recipe File to Disk in the Personal Recipe Files section.)

Combination Diet Dialog Box

From the Spreadsheet, AM, Noon or PM Menu windows, choose Menu|Show Combination Diets (or Diet Window|Combination Diet).  In the Diet Combination dialog box, choose the appropriate base diet and combination(s), then click the OK button to open the Combination Diet dialog box.  Click the Combo button to open the Recipe Combination Matrix dialog box to make any changes needed for the menu.  The changes to the Recipe Matrix are stored in the program’s Current MenuMizar Recipe Change File (MRCF) file.

Reminder!  Remember to save the MenuMizar Recipe Change File (MRCF) to a Recipe File  on disk for backup or transfer to another computer.  (See Save a Recipe File to Disk in the Personal Recipe Files section.)

Diet Combination Names Dialog Box

From the Spreadsheet, AM, Noon or PM Menu windows, choose Menu|Combination Diets.  In the Diet Combination dialog box, click the Rename button to open the Diet Combination Names dialog box.  Make changes as required then click the OK button to apply the changes.

Note: Diet Combination names are saved with the current menu.

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Save Recipe Combination Matrix Changes

The Recipe Combination Matrix included in the MenuMizar recipe database can be changed by the user.  These changes are stored in the program’s MenuMizar Recipe Change File (MRCF) file and can be save to disk in a Recipe file (See How to save a recipe file).

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PRINTING

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Print a Menu

Menu reports are based on the foods in the cycle menu files that you create.  To print menu report, you must first open the appropriate menu file.

Important Note:  Various dialog boxes will appear during the print process.  For example, the Print Report dialog box is always the first to appear.  It’s appearance will change depending on the report chosen.  That is, fields, buttons and check boxes will be grayed and/or disabled if they are not to be used.  Furthermore some reports allow you to change the Font Size, Paper Size and Orientation while others allow you to print only ONE day at a time and still others require that you select a resident file.

Print Report Dialog Box

Daily Menu  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and then choose Menus|Daily Menu to open the Print Report dialog box.

Week at a Glance  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and then choose Menus|Week at a Glance to open the Print Report dialog box.

Spreadsheet of Diets  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and then choose Menus|Spreadsheet of Diets to open the Print Report dialog box.

Month at a Glance  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and then choose Menus|Month at a Glance to open the Print Report dialog box.  (Ignore any error that may occur when compiling this report and continue by clicking click the OK button in the Error dialog box.

Continuing with the Daily Menu example

In the Print Report dialog box, right-click the Layout field to choose report style (either Documentation or Cafeteria Style).  Choose the Font Size (6-16 pt.) and Paper Size (8 ˝ x 11, 8 ˝ x 14 or 11 x 17) the same way.  Notice that the Orientation field set to portrait can not be changed for this report.

If the menu alternates are to be included on the report, click the Alternates check box.  Enter the days of the cycle needed for the report in the Day field.

Next, select the diets for the report.  You can select the diets you need by clicking the appropriate diet check box or select all diets by clicking the Select all Diets for Report button.  To automatically select only those base diets used to your resident file, right-click the Resident File field and choose an existing resident file.

Fill in the Report For, Approved By and Report Notes fields as needed then click the OK button to open the Report Options dialog box.

Report Options Dialog Box

Continuing with the Daily Menu example

In the Report Options dialog box, click the Date check box and/or the Serving Size check box to include this information in your report.  Click the Add 1 button or Subtract 1 button to align the date with the day of the cycle as needed.  If the Alternates check box was previously checked in the Print Report dialog box, click the Alternates Only check box for a report showing only the alternates.

Next, select the menu fields that are to included on your report.  The toggle buttons on the left under the Create Report Using heading will select all, select AM Meal, select Noon Meal, select PM Meal or clear all when clicked.  It is important to know that the names of the check boxes shown to the right refer to fields on the menu, not to the foods/recipes in them.  For example, if you put Cherry Pie in the field labeled Salad on your menu, the Cherry Pie will be included on your report if you select the Salad check box in this dialog box (choosing the Dessert check box has no effect on Cherry Pie in this case).

After finishing your selections, click the OK button to generate the report for the MenuMizar preview window.  Examine the report.  If changes are required, they must be made by redoing the report, adjusting the available options (the font size, the data to be included, etc.) to meet your requirements.

MenuMizar Report Preview Window

Continuing with the Daily Menu example

In the Daily Menu print preview window, choose File|Print to open the Windows Print dialog box.  The paper size and orientation are set automatically based on the report that you are printing.

Recipe reports are based on the foods/recipes in the program’s database and those in the MenuMizar Personal Recipe File (PRF).  A list can be printed from the current menu or individual recipes can be printed in the Current Recipe dialog box.

You must open the appropriate menu file to print recipes.  The formats include Single or Multiple Serving Style (with or without Puree Instructions) and a Continuous List of recipes.  Recipes printed from the Current Recipe dialog box are printed in the Single Serving Style with Puree Instructions only.

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Print Recipes

Important Note:  Various dialog boxes will appear during the print process.  For example, the Print Report dialog box is always the first to appear.  It’s appearance will change slightly depending on the report chosen.  That is, fields, buttons and check boxes will be grayed and/or disabled if they are not to be used.  Furthermore some reports allow you to change the Font Size, Paper Size and Orientation while others allow you to print only ONE day at a time and still others require that you select a resident file.

Print Report Dialog Box

From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and then choose Recipes to open the Print Report dialog box.

In the Print Report dialog box, right-click the Layout field to select a recipe report (Single Serving Style or Multiple Serving Style, with or without puree instructions or a Continuous List).  Select the Font Size (6-16 pt.) the same way.  Notice that the Paper Size and Orientation can not be changed for these reports.

If recipes from the menu alternates are to be included, click the Alternates check box.  Enter the day of the cycle needed for the report in the Day field.

Next, select the diets that are to be used for generating the report.  You can select the diets you need by clicking the appropriate diet check box or select all diets by clicking the Select all Diets for Report button.  To automatically select those diets specific to your resident file, right-click the Resident File field and select an existing resident file.

Fill in the Report For, Approved By and Report Notes fields as needed then click the OK button to open the Report Options dialog box.

Report Options Dialog Box

Continuing with the Multiple Serving Style example

In the Report Options dialog box, notice that the Date and Serving Size check boxes are disabled.  If the Alternates check box was previously checked in the Print Report dialog box, click the Alternates Only button to list the recipes from the menu alternates.

Next, select the menu fields that are to included on your report.  The toggle buttons on the left under the Create Report Using heading will select all, select AM Meal, select Noon Meal, select PM Meal or clear all when clicked.  It is important to know that the names of the check boxes shown to the right refer to fields on the menu, not to the foods/recipes in them.  For example, if you put Cherry Pie in the field labeled Salad on your menu, the Cherry Pie will be included on your report if you select the Salad check box in this dialog box (choosing the Dessert check box has no effect on Cherry Pie in this case).

To filter recipes from your recipe list, use the Include Recipes: option.  Click the 0 Ready to Eat, 1 w/ Directions, 2 Easy and/or 3 Made from Scratch check boxes to include only those recipes that you need.

When you have finished making your selections, click the OK button to open the Recipe Yield dialog box.

Report Yield Dialog Box

Continuing with the Multiple Serving Style example

In the Recipe Yield dialog box, specify the yield for each recipe.  Click the Yield button to set specific recipe yield values for all or to repeat a specific value entered for all.  If a recipe yield values are set to “0”, the recipe will not be compiled nor printed.

When finished entering yield values, click the OK button to generated the report for the MenuMizar preview window.  Examine the report.  If changes are required, they must be made by redoing the report, adjusting the available options (the font size, the data to be included, etc.) to meet your requirements.

MenuMizar Report Preview Window

Continuing with the Multiple Serving Style example

In the Recipes print preview window, choose File|Print to open the Windows Print dialog box.  The paper size and orientation are set automatically based on the report that you are printing.

Current Recipe Dialog Box

Individual recipes can be printed from the Current Recipe dialog box.  You can access this dialog box when selecting a food in the Current Food Selection dialog box or when viewing a recipe on your menu.  The recipe is printed in the Single Serving Style with Puree Instructions and report is sent directly to the default printer.

Printing a Recipe

From the Current Recipe dialog box, click the Print button.

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Print a Purchase Guide

The Purchasing report is based on the foods/recipes in the cycle menu files that you create.  The report is a list of ingredients or products required by the foods/recipes that make up your menu.  This list can be edited in the print process to reflect your order requirements.  To print a categorized list of ingredients, you must first open the appropriate menu file.

Important Note:  Various dialog boxes will appear during the print process.  For example, the Print Report dialog box is always the first to appear.  It’s appearance will change slightly depending on the report chosen.  That is, fields, buttons and check boxes will be grayed and/or disabled if they are not to be used.  Furthermore, some reports allow you to change the Font Size, Paper Size and Orientation; others allow you to print only ONE day at a time; and still others require that you select a resident file.

Print Report Dialog Box

From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and then choose Purchasing to open the Print Report dialog box.

In the Print Report dialog box, note that the Layout, Font Size, Paper Size and Orientation fields can not be changed for the purchasing report.

If ingredients from the foods/recipes from the menu alternates are to be included, click the Alternates check box.  Enter the days of the cycle needed for the report in the Day field.

Next, select the diets that are to be used for generating the report.  You can select the diets you need by clicking the appropriate diet check box or select all diets by clicking the Select all Diets for Report button.  To automatically select those diets specific to your resident file, right-click the Resident File field and select an existing resident file.

Fill in the Report For, Approved By and Report Notes fields as needed then click the OK button to open the Report Options dialog box.

Report Options Dialog Box

In the Report Options dialog box, notice that the Date and Serving Size check boxes are disabled.  If the Alternates check box was previously checked in the Print Report dialog box, click the Alternates Only check box to generate a list of the ingredients from the menu alternate food/recipes only.

Next, select the menu fields that are to included on your report.  The toggle buttons on the left under the Create Report Using heading will select all, select AM Meal, select Noon Meal, select PM Meal or clear all when clicked.  It is important to know that the names of the check boxes shown to the right refer to fields on the menu, not to the foods/recipes in them.  For example, if you put Cherry Pie in the field labeled Salad on your menu, the Cherry Pie will be included on your report if you select the Salad check box in this dialog box (choosing the Dessert check box has no effect on Cherry Pie in this case).

When you have finished making your selections, click the OK button to open the Food/Recipe Count dialog box.

Food/Recipe Count Dialog Box

In the Food/Recipe Count dialog box, specify the count for each recipe.  If a recipe count values are set to “0”, the recipe will not be used to compile the ingredient list.

When you have finished entering count values, click the OK button to open the Purchase Products dialog box.

Purchase Products Dialog Box

In the Purchase Products dialog box, enter vendor product information, change the quantity of the ingredients and/or add or delete ingredients or other products as needed.

Click the Vend button to see a list of foods or other products previously imported into in the MenuMizar vendor file.

Click the Export button to export the current list to a text file.

To print the Purchasing Guide, click the OK button to generated the report for the MenuMizar preview window.  Examine the report.  If changes are required, they must be made by redoing the report, adjusting the available options (the font size, the data to be included, etc.) to meet your requirements.

MenuMizar Report Preview Window

In the Purchase Guide print preview window, choose File|Print to open the Windows Print dialog box.  The paper size and orientation are set automatically based on the report that you are printing.

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Print Production Sheets

Production sheet reports are based on the foods/recipes in the cycle menu files that you create.  To print a production report, you must first open the appropriate menu file.

Important Note:  Various dialog boxes will appear during the print process.  For example, the Print Report dialog box is always the first to appear.  It’s appearance will change slightly depending on the report chosen.  That is, fields, buttons and check boxes will be grayed and/or disabled if they are not to be used.  Furthermore, some reports allow you to change the Font Size, Paper Size and Orientation; others allow you to print only ONE day at a time; and still others require that you select a resident file.

Print Report Dialog Box

Production  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Production Sheets|Production  to open the Print Report dialog box.

Production Forecast  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Production Sheets|Production Forecast to open the Print Report dialog box.

Production History  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Production Sheets|Production History to open the Print Report dialog box.

Temperature Log From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Production Sheets|Temperature Log to open the Print Report dialog box.

Pre-Prep Sheet From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Production Sheets|Pre-Prep Sheet to open the Print Report dialog box.

Pull Sheet From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Production Sheets|Pull Sheet to open the Print Report dialog box.

Continuing with the Production example

In the Print Report dialog box, right-click the Layout field to select the production report (Production Log or Production summary) required.  Note that the Font Size, Paper Size and Orientation can not be changed for the production report.

If foods/recipes from the menu alternates are to be included, click the Alternates check box.  Enter the days of the cycle needed for the report in the Day field.

Next, select the diets that are to be used for generating the report.  You can select the diets you need by clicking the appropriate diet check box or select all diets by clicking the Select all Diets for Report button.  To automatically select those diets specific to your resident file, right-click the Resident File field and select an existing resident file.

Fill in the Report For, Approved By and Report Notes fields as needed then click the OK button to open the Report Options dialog box.

Report Options Dialog Box

Continuing with the Production Summary example

In the Report Options dialog box, click the Date check box to include this information on your report.  Click the Add 1 button or Subtract 1 button to align the date with the day of the cycle as needed.  Choose the Alternates Only check box (an option if you previously selected alternates in the Print Report dialog box) to generate a list of menu alternates.  Click the Subsection for Substitutions check box if you want the residents’ personal menu substitutions shown in a distinct subsection of the production summary.  Right-click the Include in Production Summary field to select which resident are to be included in the production summary (Production runs are set up in the Printing Orders dialog box in the resident file).

Next, select the menu fields that are to included on your report.  The toggle buttons on the left under the Create Report Using heading will select all, select AM Meal, select Noon Meal, select PM Meal or clear all when clicked.  It is important to know that the names of the check boxes shown to the right refer to fields on the menu, not to the foods/recipes in them.  For example, if you put Cherry Pie in the field labeled Salad on your menu, the Cherry Pie will be included on your report if you select the Salad check box in this dialog box (choosing the Dessert check box has no effect on Cherry Pie in this case).

After finishing your selections, click the OK button to generated the report for the MenuMizar preview window.  Examine the report.  If changes are required, they must be made by redoing the report, adjusting the available options (the font size, the data to be included, etc.) to meet your requirements.

MenuMizar Report Preview Window

Continuing with the Production Summary example

In the Production print preview window, choose File|Print to open the Windows Print dialog box.  The paper size and orientation are set automatically based on the report that you are printing.

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Print Master Sheets

Master sheet reports can be printed from the Spreadsheet, AM, Noon or PM Menu windows.

Important Note:  Various dialog boxes will appear during the print process.  For example, the Print Report dialog box is always the first to appear.  It’s appearance will change slightly depending on the report chosen.  That is, fields, buttons and check boxes will be grayed and/or disabled if they are not to be used.  Furthermore, some reports allow you to change the Font Size, Paper Size and Orientation; others allow you to print only ONE day at a time; and still others require that you select a resident file.

Print Report Dialog Box

Recipe List  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Master Sheets|Recipe List to open the Print Report dialog box.

Recipe Distribution  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Master Sheets|Recipe Distribution to open the Print Report dialog box.

Diet Tally  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Master Sheets|Diet Tally to open the Print Report dialog box.

Snack Summary  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Master Sheets|Snack Summary to open the Print Report dialog box.

Supplement Summary  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Master Sheets|Supplement Summary to open the Print Report dialog box.

Snack Schedule  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Master Sheets|Snack Schedule to open the Print Report dialog box.

Menu Change Summary  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Master Sheets|Menu Change Summary to open the Print Report dialog box.

Continuing with the Recipe List example

In the Print Report dialog box, note that the Layout, Font Size, Paper Size and Orientation fields can not be changed for the purchasing report.

If ingredients from the foods/recipes from the menu alternates are to be included, click the Alternates check box.  Enter the day of the cycle needed for the report in the Day field.

Next, select the diets that are to be used for generating the report.  You can select the diets you need by clicking the appropriate diet check box or select all diets by clicking the Select all Diets for Report button.  To automatically select those diets specific to your resident file, right-click the Resident File field and select an existing resident file.

Fill in the Report For, Approved By and Report Notes fields as needed then click the OK button to open the Report Options dialog box.

Report Options Dialog Box

Continuing with the Recipe List example

In the Report Options dialog box, click the Date check box to include this information on your report.  Click the Add 1 button or Subtract 1 button to align the date with the day of the cycle as needed.  Choose the Alternates Only check box (an option if you previously selected alternates in the Print Report dialog box) to generate a list of menu alternates.

Next, select the menu fields that are to included on your report.  The toggle buttons on the left under the Create Report Using heading will select all, select AM Meal, select Noon Meal, select PM Meal or clear all when clicked.  It is important to know that the names of the check boxes shown to the right refer to fields on the menu, not to the foods/recipes in them.  For example, if you put Cherry Pie in the field labeled Salad on your menu, the Cherry Pie will be included on your report if you select the Salad check box in this dialog box (choosing the Dessert check box has no effect on Cherry Pie in this case).

After finishing your selections, click the OK button to generated the report for the MenuMizar preview window.  Examine the report.  If changes are required, they must be made by redoing the report, adjusting the available options (the font size, the data to be included, etc.) to meet your requirements.

MenuMizar Report Preview Window

Continuing with the Recipe List example

In the Recipe List print preview window, choose File|Print to open the Windows Print dialog box.  The paper size and orientation are set automatically based on the report that you are printing.

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Print Tray Cards and Nourishment Labels

Serving line reports are based on the data in the MenuMizar files that you create.  To print a serving line report, you must first open the appropriate files.

Important Note:  Various dialog boxes will appear during the print process.  For example, the Print Report dialog box is always the first to appear.  It’s appearance will change slightly depending on the report chosen.  That is, fields, buttons and check boxes will be grayed and/or disabled if they are not to be used.  Furthermore, some reports allow you to change the Font Size, Paper Size and Orientation; others allow you to print only ONE day at a time; and still others require that you select a resident file.

Print Report Dialog Box

Meal Tray Cards  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Serving Line|Meal Tray Cards to open the Print Report dialog box.

Exception Tray Cards  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and then choose Serving Line|Exception Tray Cards to open the Print Report dialog box.

Note Tray Cards  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Serving Line|Note Tray Cards to open the Print Report dialog box.

Nourishment Labels  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Serving Line|Nourishment Labels to open the Print Report dialog box.

Self Select Menus  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Serving Line|Self Select Menus to open the Print Report dialog box.

Continuing with in the Meal Tray Cards example

In the Print Report dialog box, right-click the Layout field to select a report style (3 meals per page, 3 meals with ID at bottom or 5 ˝” perforated page – cont. feed).  Select the Font Size (6-16 pt.), Paper Size (8˝ x 11 or 8˝ x 14), Orientation (portrait or landscape) and Heading (format1 or format2) the same way.  Enter the days of the cycle needed for the report in the Day field.

Meal Tray Cards - no resident information: Select the diets that are to be used for generating the recipe list.  You can select the diets you need by clicking the appropriate diet check box or select all diets by clicking the Select all Diets for Report button.  The foods from the base diets in your menu file will be printed on the tray cards.

Meal Tray Cards - resident specific: Right-click the Resident File field and choose an existing resident file to automatically select those diets specific to your resident file.  A tray card will be printed for each resident with the identifying information, notes, dislikes and any specific changes to the menu.  To print a tray card for one resident, click the Select One Resident check box.

Note that the Report For and Approved By fields are disabled for this report.  Fill in the Report Notes field as needed then click the OK button to open the Report Options dialog box.

Report Options Dialog Box

Continuing with the Meal Tray Cards - resident specific example

In the Report Options dialog box, click the Date check box to include this information on your report.  Click the Add 1 button or Subtract 1 button to align the date with the day of the cycle as needed.  Note that the Alternates Only check box is disabled because this report is resident specific.

Next, select the menu fields that are to included on your report.  The toggle buttons on the left under the Create Report Using heading will select all, select AM Meal, select Noon Meal, select PM Meal or clear all when clicked.  It is important to know that the names of the check boxes shown to the right refer to fields on the menu, not to the foods/recipes in them.  For example, if you put Cherry Pie in the field labeled Salad on your menu, the Cherry Pie will be included on your report if you select the Salad check box in this dialog box (choosing the Dessert check box has no effect on Cherry Pie in this case).

After finishing your selections, click the OK button to open the Tray Card Options dialog box.

Tray Card Options Dialog Box

Continuing with the Meal Tray Cards - resident specific example

In the Tray Card Options dialog box, select the meals needed by clicking AM Meal, Noon Meal and/or PM Meal check box.  Click the Collate by Meal check box to print by meal or remove the check mark to print three meals for each resident on one page.

By default, the three meals are identified on your tray cards as Breakfast, Lunch and Dinner, however you can change those names as required.

Choose whether or not to include all dislikes or meal specific dislikes, NPO residents and/or notes by clicking the appropriate check box(es).

Choose the order in which you want your tray cards to be printed by right-clicking on one of the three sorting orders fields.  Note that you can use up to three levels of sort.  You can print the tray cards sorted in order of Resident Name, Unit, Id, Room or Diet, by Base Diet Number or Base Diet Name, or by any of the six sorting orders entered in the Printing Orders dialog box in the resident file.

After finishing your selections, click the OK button to generated the report for the MenuMizar preview window.  Examine the report.  If changes are required, they must be made by redoing the report, adjusting the available options (the font size, the data to be included, etc.) to meet your requirements.

MenuMizar Report Preview Window

Continuing with the Meal Tray Cards - resident specific example

In the Meal Tray Cards print preview window, choose File|Print to open the Windows Print dialog box.  The paper size and orientation are set automatically based on the report that you are printing.

NOTE: If the printer feeds a blank sheet of paper between each printed page, select Clip to page width in the Overflow handling field of the Windows Print dialog box

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Print Resident File Reports

Resident file reports are based on the data in the MenuMizar files that you create.  You can print resident file reports from the MenuMizar Home Page as well as the other four windows in the program.

Important Note:  Various dialog boxes will appear during the print process.  For example, the Print Report dialog box is always the first to appear.  It’s appearance will change slightly depending on the report chosen.  That is, fields, buttons and check boxes will be grayed and/or disabled if they are not to be used.  Furthermore, some reports allow you to change the Font Size, Paper Size and Orientation; others allow you to print only ONE day at a time; and still others require that you select a resident file.

Print Report Dialog Box

Census List  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Resident File|Census|List to open the Print Report dialog box.

Census Dislikes and Notes  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Resident File|Census|Dislikes and Notes to open the Print Report dialog box.

Census Sorting Order  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Resident File|Census|Sorting Order to open the Print Report dialog box.

Census Weight History  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Resident File|Census|Weight History to open the Print Report dialog box.

Census Adaptive Equipment  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Resident File|Census|Adaptive Equipment to open the Print Report dialog box.

Census Allergy Notes  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Resident File|Census|Allergy Notes to open the Print Report dialog box.

Census Snack Check List  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Resident File|Census|Snack Check List to open the Print Report dialog box.

Census Estimated Fluid Needs  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Resident File|Census|Estimated Fluid Needs to open the Print Report dialog box.

Census Meal Preferences  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Resident File|Census|Meal Preferences to open the Print Report dialog box.

Weight Report 1 Month, 6 Month  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Resident File|Weight Report|1 Month, 6 Month to open the Print Report dialog box.

Weight Report 3 Month, 6 Month  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Resident File|Weight Report|3 Month, 6 Month to open the Print Report dialog box.

Menu Changes  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Resident File|Menu Changes to open the Print Report dialog box.

Dislike Summary  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Resident File|Dislike Summary to open the Print Report dialog box.

Preference Checklist  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Resident File|Preference Checklist to open the Print Report dialog box.

Preference Profile  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Resident File|Preference Profile to open the Print Report dialog box.

Progress Notes  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Resident File|Progress Notes to open the Print Report dialog box.

Continuing with the Census List example

In the Print Report dialog box, right-click the Layout field to select the order in which you want your census report sorted.  Note that most of the fields , buttons and check boxes are disabled for this report.

Fill in the Report For, Approved By and Report Notes fields as needed then click the OK button to generated the report for the MenuMizar preview window.  Examine the report.  If changes are required, they must be made by redoing the report, adjusting the available options (the font size, the data to be included, etc.) to meet your requirements.

MenuMizar Report Preview Window

Continuing with the Census List example

In the Resident Census print preview window, choose File|Print to open the Windows Print dialog box.  The paper size and orientation are set automatically based on the report that you are printing.

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Print Nutrition Data

Nutrition Data reports are based on the foods/recipes in the cycle menu files that you create.  To print a nutrition analysis report, you must first open the appropriate menu file.

Important Note:  Various dialog boxes will appear during the print process.  For example, the Print Report dialog box is always the first to appear.  It’s appearance will change slightly depending on the report chosen.  That is, fields, buttons and check boxes will be grayed and/or disabled if they are not to be used.  Furthermore, some reports allow you to change the Font Size, Paper Size and Orientation; others allow you to print only ONE day at a time; and still others require that you select a resident file.

Print Report Dialog Box

Recipe Analysis  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Nutrition Data|Recipe Analysis to open the Print Report dialog box.

Menu Analysis  From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and choose Nutrition Data|Menu Analysis to open the Print Report dialog box.

Continuing with the Recipe Analysis example

In the Print Report dialog box, right-click the Layout field to select the report (Nutrition Facts or Nutrition Facts and Cost Information) required.  Note that the Font Size, Paper Size and Orientation can not be changed for the nutrition data report.

If ingredients from the recipes from the menu alternates are to be included, click the Alternates check box.  Enter the days of the cycle needed for the report in the Day field.

Next, select the diets that are to be used for generating the report.  You can select the diets you need by clicking the appropriate diet check box or select all diets by clicking the Select all Diets for Report button.  To automatically select those diets specific to your resident file, right-click the Resident File field and select an existing resident file.

Fill in the Report For, Approved By and Report Notes fields as needed then click the OK button to open the Report Options dialog box.

Report Options Dialog Box

Continuing with the Recipe Analysis example

In the Report Options dialog box, click the Date check box to include this information on your report.  Click the Add 1 button or Subtract 1 button to align the date with the day of the cycle as needed.  Choose the Alternates Only check box (an option if you previously selected alternates in the Print Report dialog box) to generate a list of menu alternates.

Next, select the menu fields that are to included on your report.  The toggle buttons on the left under the Create Report Using heading will select all, select AM Meal, select Noon Meal, select PM Meal or clear all when clicked.  It is important to know that the names of the check boxes shown to the right refer to fields on the menu, not to the foods/recipes in them.  For example, if you put Cherry Pie in the field labeled Salad on your menu, the Cherry Pie will be included on your report if you select the Salad check box in this dialog box (choosing the Dessert check box has no effect on Cherry Pie in this case).

After finishing your selections, click the OK button to generated the report for the MenuMizar preview window.  Examine the report.  If changes are required, they must be made by redoing the report, adjusting the available options (the font size, the data to be included, etc.) to meet your requirements.

MenuMizar Report Preview Window

Continuing with the Recipe Analysis example

In the Recipe Analysis print preview window, choose File|Print to open the Windows Print dialog box.  The paper size and orientation are set automatically based on the report that you are printing.

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Print Ingredient Lists

A list of ingredients can be printed from the MenuMizar database.

Selecting Ingredients

For a Food/Recipe  From the Home Page window, click the Print button and choose Ingredients|for a Food/Recipe to open the Print Report dialog box.

From a Menu  From the Home Page window, click the Print button and choose Ingredients|from a Menu to open the Open File dialog box.

The Database  From the Home Page window, click the Print button and choose Ingredients|the Database to open the Print Report dialog box.

Continuing with the from a Menu example

In the Open File dialog box, choose a menu file from the list of Existing Menu Files.  Click the OK button to open the Options dialog box.  Select the diets and the day(s) of the menu that are to be included in the list.  Also choose a resident file to include those recipes used to make personal changes in resident menus.

After finishing your selections, click the OK button to generated the report for the MenuMizar preview window.  Examine the report.  If changes are required, they must be made by redoing the report, adjusting the available options (the font size, the data to be included, etc.) to meet your requirements.

MenuMizar Report Preview Window

Continuing with the from a Menu example

In the Ingredient Report print preview window, choose File|Print to open the Windows Print dialog box.  The paper size and orientation are set automatically based on the report that you are printing.

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Print Food/Recipe Lists

A list of foods/recipes can be printed from the MenuMizar database.

Selecting Foods/Recipes

From a Menu  From the Home Page window, click the Print button and choose Foods/Recipes|from a Menu to open the Open File dialog box.

The Database  From the Home Page window, click the Print button and choose Foods/Recipes|the Database to open the Print Report dialog box.

Continuing with the from a Menu example

In the Open File dialog box, choose a menu file from the list of Existing Menu Files.  Click the OK button to open the Options dialog box.  Select the diets and the day(s) of the menu that are to be included in the list.  Also choose a resident file to include those recipes used to make personal changes in resident menus.

After finishing your selections, click the OK button to generated the report for the MenuMizar preview window.  Examine the report.  If changes are required, they must be made by redoing the report, adjusting the available options (the font size, the data to be included, etc.) to meet your requirements.

MenuMizar Report Preview Window

Continuing with the from a Menu example

In the Food/Recipe Report print preview window, choose File|Print to open the Windows Print dialog box.  The paper size and orientation are set automatically based on the report that you are printing.

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RESIDENT FILES

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Set up a Resident File

From the Home Page, Spreadsheet, AM, Noon or PM Menu windows, click Resident File|New to open the Resident File dialog box.

Resident File Dialog Box

Resident Data

Each row (record) in the resident file holds the data for one resident.  Entering resident information in the Unit, Id#, Name, or Room fields as needed.  It is important to remember that new residents are added to a resident file by first opening the appropriate file then inserting a new row (record) for the resident data.  To create a record for a new resident, click the Add button, or press the Insert key or move to the last record in the file then press the down arrow key on the keyboard.

Base Diet

A base diet must be selected for each resident from an existing menu file.  In order to do so, you must first open a menu file then open the resident file in the Spreadsheet, AM, Noon or PM Menu windows.

In the Resident File dialog box, right-click the Diet field then select the appropriate base diet from the list of diets on the current menu.  It is important to remember that the base diets in the menu file are the link to your resident file when the two file are merged for generating tray cards and other reports.

Combination Diets

There are two ways to write combination diets in the program.  The first, and most direct, is to write the combination diet as one of the base diets in your menu file.  The second is to use the program’s diet Combinations feature.

The advantage of including a combination diet as one of the base diets is that you can create any combination diet you need.  However, this takes time and a menu file can only contain 26 diets.

The advantage of using the program’s diet Combinations feature is that you can easily create a combination diet for a resident by choosing a base diet and the needed combinations.  This works well for simple combinations such as chopped, pureed or nectar-like.  However, the combinations are limited to one dietary/texture option and/or one liquid consistency option for each diet.  Complex combination diets must be written as a base diet.

Using the Diet Combinations Feature

Important!  The program’s Combinations feature creates combination diets by merging the Base Diets written by the user with a Recipe Combination Matrix which is part of the program’s recipe database.  It does not merge two or more of the base diets in the menu file.

For each resident, select a Base Diet then choose one of the dietary/texture combinations and/or one of the thickened liquid combinations.  The resulting combination diet can be viewed in the Resident Menu dialog box by clicking the Menu button.

Resident specific changes to the combination diet can be made in the Resident Menu dialog box.  If global changes are needed, the Recipe Combination Matrix can be changed in the Spreadsheet, AM, Noon or PM Menu windows.

Resident Diet

When selecting a base diet, the assumption is that the resident’s Diet Name is that same as the name of the Base Diet.  However, this need not be the case.  If changes are made to the base diet in the Resident Menu dialog box essentially creating a new diet, then it can be renamed in the Diet Name field.

Save Work

Once you have entered at least one resident record, click the Save button to save your work.  Close the resident file by clicking the OK button.

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Save a Resident File

From the Resident File dialog box, click the Save button to open the Save File dialog box.  In the Path field, select or type in a valid path to the directory (folder) where the file is to be saved.  Do not type the file name in the Path field.  The file name is shown in the Save as: field.  Enter a name in the Save as: field or select an existing file to be replaced, then click the OK button to save the file.

Saving Path

The Save Current Path button saves the contents of the Path field so that the next time the Save File, Open File or Delete File dialog box opens, the current path will reappear.

Choosing an Existing File

The Choose an Existing File check box prevent you from inadvertently saving the currently open over a different file.  If you want to save the current file over another existing file, you must first check the Choose an Existing File check box.

Replacing an Existing File/Automatic Backup to Recovery Directory

When you replace an existing file, the original is copied using the same file name to a recovery directory (C:\MIZAR8.5\RECOVERY).  You can open this file like any other as it is a distinct and separate file.

WARNING!  If you find that you have inadvertently copied over an existing file, DO NOT COPY OVER IT A SECOND TIME.  Open the original file from the recovery directory and then save it using a new file name if necessary.  YOU HAVE ONE CHANCE TO RECOVER THE ORIGINAL FILE.

Important Disclaimer: DO NOT attempt to open any MenuMizar file outside the MenuMizar program.  The Windows associate function DOES NOT WORK with MenuMizar files.  The data in MenuMizar files must be reformatted by the program before it can be used by the program.  DO NOT change any data in those files outside the MenuMizar program as the reformatting WILL FAIL and the file WILL BE LOST.  Files altered by the user CANNOT be rebuilt by Menu Systems, Inc.

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Open a Resident File

From the Home Page, Spreadsheet, AM, Noon or PM Menu windows, choose Resident File|Open to open the Open File dialog box.  In the Path field, select or type in a valid path to the directory (folder) where the file is located.  Do not type the file name in the Path field.  Select a file name from the Existing Resident Files list then click the OK button.

Saving Path

The Save Path button saves the contents of the Path field so that the next time the Save File, Open File, or Delete File dialog box opens, the current path will reappear.

Recovery Directory

The Recovery Directory check box automatically enters “C:\MIZAR8.5\RECOVERY” the Path field.  When you save a file by replacing an existing file, the original is copied to a recovery directory using the same file name.  Any files in this directory can be opened like others as they are distinct and separate files.

Important Disclaimer: DO NOT attempt to open any MenuMizar file outside the MenuMizar program.  The Windows associate function DOES NOT WORK with MenuMizar files.  The data in MenuMizar files must be reformatted by the program before it can be used by the program.  DO NOT change any data in those files outside the MenuMizar program as the reformatting WILL FAIL and the file WILL BE LOST.  Files that are altered by the user CANNOT be rebuilt by Menu Systems, Inc.

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Delete a Resident File

From the Home Page, Spreadsheet, AM, Noon or PM Menu windows, choose Resident File|Delete to open the Delete File dialog box.  In the Path field, select or type in a valid path to the directory (folder) where the file is located.  Do not type the file name in the Path field.  Select a file name from the Existing Resident Files list then click the OK button.  Confirm that the file is to be deleted.

Saving Path

The Save Path button saves the contents of the Path field so that the next time the Save File, Open File, or Delete File dialog box opens, the current path will reappear.

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Make Resident Specific Menu Changes

A planned menu, even with the extended diets, is not likely to meet the exact dietary or personal tastes of every resident.  Resident specific menu changes can be made and saved in the resident file.  This allows you to generate and print tray card, production and other reports that reflect the changes you make to account for the needs of all residents.

It is important to remember that many of the changes are menu specific, so a menu file must be open before making changes.  Also, since the changes are menu specific, changing to a new menu (i.e. Spring/Summer to Fall/Winter) can result in some unexpected outcomes on the Tray Cards or other reports.

Resident Menu Dialog Box

To make changes, first open a menu file and then open the resident file.  In the Resident File dialog box, move the cursor to the appropriate record and click on the Menu button to open the Resident Menu dialog box.

The Base Menu, selected in the previous Resident File dialog box shows all the foods from the diet chosen.  Changes to the Base Menu are made to right of each food by adding, deleting, replacing or editing as required.  There are a variety of options that let you make global as well as specific changes.

The foods are shown for any one day of the cycle.  Use the right and left arrow keys to display other days, or click the Day button to select another day.

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Enter Dislikes and “do not serve” Foods

All the foods/recipes in the MenuMizar database have been coded with dislikes attributes.  This allows you to select dislikes for each resident and save them in the resident file.  If a dislike match is found when print a tray card or other report, the food is replaced by an alternate (if an alternate food was designated in the menu file) or flagged with a “?”.  If appropriate, the dislike name is also printed on the report.

You can also flag specific foods/recipes with a dns (“do not serve”) designation.  While dislikes and dns make automatic substitutions from the alternate menu in the same way, dns removes a food when no alternate is found rather than flagging it with a “?”.  If appropriate, “Select an Alternate…” is printed on the report.

Important!  Foods/recipes flagged with a dns (“do not serve”) designation are done so by recipe #, not by name.  The entire list of foods/recipes on a menu must be reviewed to make sure all are marked appropriately.

Resident Dislikes Dialog Box

To designate dislikes, open a resident file.  In the Resident File dialog box, move the cursor to the appropriate record and click the Dislike button to open the Resident Dislikes dialog box.  Select from the list of defined dislikes and add them to resident’s list by clicking the Add button.

Changes based on dislikes are superceded by resident specific menu changes.  If a resident has a dislike for Eggs (All) and scrambled eggs appear on the menu, the following will occur in order when printing the tray card:

1. If a specific change (i.e. scrambled eggs replace with hot oatmeal) is made in the Resident Menu dialog box, the change will be printed and Eggs (All) will be included in the list of dislikes.

2. If no specific change is made in the Resident Menu dialog box and an alternate has been entered in the Alternate Menu dialog box, the alternate, flagged with a “+”, will be printed (provided that it is not an egg product also) and Eggs (All) will be included in the list of dislikes.

3. If neither a specific change nor a valid alternate is found, “? Scrambled Eggs“ will be printed and Eggs (All) will be included in the list of dislikes.

Dislikes – Specific Recipes Dialog Box

To mark a food/recipe as “do not serve” for a resident, first open the resident file.  In the Resident File dialog box, move the cursor to the appropriate record and click the Dislike button to open the Resident Dislikes dialog box.  Then click the Dislike by Recipe button to open the Dislikes – Specific Recipes dialog box which lists all the foods/recipes on the current menu.  Select the foods/recipes required and add them to the resident’s “do not serve” list by clicking the Add button.

Important!  Foods/recipes flagged with a dns (“do not serve”) are done so by recipe #, not by name.  The entire list of foods/recipes on a menu must be reviewed to make sure all foods are marked appropriately.

DNS changes are superceded by resident specific menu changes.  For example, if a resident’s “do not serve” list includes a scrambled eggs recipe and that recipe appears on the menu, the following will occur when printing the tray card:

1. If a specific change (i.e. scrambled eggs replace with hot oatmeal) is made in the Resident Menu dialog box, the change will be printed.

2. If no specific change is made in the Resident Menu dialog box and an alternate has been added to the Alternate Menu, the alternate, flagged with a “+”, will be printed.

3. If neither a specific change nor a valid alternate is found, “Select an Alternate…” will be printed.

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Enter Resident Notes

Resident specific notes can be entered and saved in the resident file.  The notes are printed on tray cards and nourishment labels.  The first three note fields are meal specific, while the Additional Notes field is for all three meals.  The contents of the Snack Notes field are printed on all three meals of the tray cards as well as the snack labels.  The contents of the Adaptive Equipment Notes and the Allergy Notes fields are also printed on all three meals of the tray cards.

The format of resident notes in all seven note fields can be changed by choosing different font size, style, type and color.

Resident Notes Dialog Box

To enter resident notes, open the resident file.  In the Resident File dialog box, move the cursor to the appropriate record and click the Notes button to open the Resident Notes dialog box.  Enter the notes as required.

Changing Notes Format

From the Spreadsheet, AM, Noon or PM Menu windows, choose Resident File|Format Notes to open the Resident Notes window.  Right-click the desired field and choose Properties to open the Text Properties dialog box.  Select the appropriate properties then click the OK button.

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Enter Resident Weight and Chart Intake

Resident specific weights, intake and other information can be entered and saved in the resident file.

Resident Chart Dialog Box

To enter resident notes, first open a menu file and then open the resident file.  In the Resident File dialog box, move the cursor to the appropriate record and click the Chart button to open the Resident Chart dialog box.  Enter the correct data and data for each record.

Resident Weight and BMI

Enter a resident’s usual and actual weight.  Click the BMI button to open the Body Mass Index dialog box.  Enter the resident’s height to calculate their BMI.  Enter the usual and actual weights for additional dates as required to complete a weight history.

Move the cursor to the appropriate record then click the Weight button to open the Weight Analysis dialog box for a weight history chart as of the date of the record selected.

Resident Intake

Enter the appropriate day of cycle then click the Intake button to open the Resident Intake dialog box.  A list of the foods served will be shown with a nutrition facts breakdown for each.  Add, edit or delete any foods to reflect what was actually served to the resident.  Enter the percentage consumed to get the total for that day.  Click the Print button to print the information shown.

Other Information

Enter 1-4 in the Pressure Ulcers field to designate the stage of a pressure ulcer.  Entered the required notes in the Progress Notes field.

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Enter Printer Orders

Printing orders for residents can be entered and saved in the resident file.  These orders can be accessed when printing tray cards and snack labels so that they come out of the printer sorted in the order specified.

Printing Orders Dialog Box

To enter resident printing orders, open the resident file.  In the Resident File dialog box, click the Order button to open the Printing Orders dialog box.  Six different printing orders can be defined and be accessed when printing documents by choosing Sort Order 1, Sort Order 2,… Sort Order6.  In as many Order columns needed,  enter numbers (decimals or whole numbers) to designate the position of each resident in the print list.  Numbers are sorted in ascending order (the smallest first) when printing a report.  Any resident whose order field in a column is left blank will be excluded from the reports being printed when that Sort Order is selected.

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Enter Production Run Orders

Production run orders can be entered and saved in the resident file.  This information can be accessed when printing Production Summary reports that are based on a subset of the Resident file.

In the Production column, enter number(s) to designate which residents are to be included in a production run.

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PERSONAL RECIPE FILES

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Open the Program’s Personal Recipe File

From the Home Page window, click Recipe File| Personal Recipe File (PRF) to open the Personal Recipe File dialog box showing the recipes currently in the Personal Recipe File.

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Clear the Program’s Personal Recipe File

From the Home Page window, click Recipe File| Personal Recipe File (PRF) to open the Personal Recipe File dialog box.  If there are records in the file, click the File button then choose Clear.

You can also clear the PRF by clicking Recipe File|Clear Both PRF and MRCF from the Home Page window.  However, it will also clear any changes currently in the MenuMizar Recipe Change File.

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Create Personal Recipes

Personal recipes are created by editing an existing recipe from the current MenuMizar recipe database which may include Personal Recipes.  When editing a recipe, ingredients can be added or deleted, amounts can be adjusted and the serving size, yield and name can be changed.

Personal recipes can also be added to the PRF as name only, that is, just the name, recipe number and a generic ingredient name.  These recipes can be edited later if necessary.

Personal Recipe File Dialog Box

From the Home Page, click Recipe File|Personal Recipe File (PRF) to open the Personal Recipe File dialog box.

Recipe Ingredients and Instructions Dialog Box

To create and add a new Personal Recipe to the program’s Personal Recipe File, click the Recipe button, then choose New Recipe to open Search Filters dialog box to find a recipe similar to the new recipe.  You could use any recipe, however we suggest that you select one that is similar to the new one.  Make you selection in the Current Food Selections dialog box.

For example, you might want to enter your grandmother’s special Baked Asparagus Omelet recipe.  Select Baked Omelet from the MenuMizar database to open the Recipe Ingredients and Instructions dialog box displaying the recipe.

Recipe Number

A recipe number is automatically generated for the new recipe, but you may change it to any six-digit number not already in the database.

Recipe Name, Serving Size and Yield

Change the recipe Name if necessary (i.e. Baked Asparagus Omelet) and adjust the Serving Size and the Recipe Yield as needed.

Add and Delete Ingredients

To insert a new ingredient in the recipe, place the cursor on the appropriate ingredient (new ingredient inserted directly below) and click the Insert button to open the Ingredients dialog box.  Use the Find button to locate the desired ingredient (i.e. Asparagus, fresh spears) needed then click the OK button to insert it in the recipe.

Ingredient Amounts

Enter the required Amount for each ingredient.  The unit of measure can be changed by right-clicking the Unit field and selecting from the options listed.

Recipe Instructions

Add, delete or change the Instructions at the bottom of the dialog box to suit the new recipe.  Each ingredient is assigned to the instruction in which it is used in the Instruction field to the right.

Recipe Name Dialog Box

To add new recipe name to the program’s Personal Recipe File, click the Recipe button, then choose New Recipe (Name Only) to open the Recipe Name dialog box.  Enter the Recipe#, Name and Serving Size as needed.

FYI!  Name Only recipes have no ingredients, instructions or nutrition information associated with them.  The “name only” option is included in the program for those who do not have need for such information.  Be aware that menu nutrition totals will reflect a zero value for any of these name only recipes if they are used on the menu.

Saving a Recipe to the MenuMizar Personal Recipe File (PRF)

When the new recipe is complete, click the OK or Add button to add the new recipe to the MenuMizar Personal Recipe File (PRF).  It is important to remember that while the recipe is added to the PRF, the contents of the PRF have not been saved to a recipe file on disk.

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Set Attributes for Personal Recipes

New recipes added to the Personal Recipes File are given generic attributes with respect to the Diet Link Commands, Recipe Dislikes and Recipe Combination Matrix.  The user must inspect and change these attributes as required.

Personal Recipe File Dialog Box

From the Home Page click Recipe File| Personal Recipe File (PRF) to open the Personal Recipe File dialog box showing the current recipes in the Personal Recipe File.

Diet Link Commands (Dietary and Food Texture) Dialog Box

Move the cursor to the appropriate recipe and click the Links button.  Select Dietary and Food Texture to open the Diet Link Commands (Dietary and Food Texture) dialog box.  Each Diet Link Command is assigned a recipe.  They can be changed as needed by either selecting a new food from the database or adding an extension to the food that is already there.

Diet Link Commands (Texture and Consistency) Dialog Box

Move the cursor to the appropriate recipe and click the Links button.  Select Texture and Consistency to open the Diet Link Commands (Texture and Consistency) dialog box.  The texture/consistency modification for the recipe can be changed as needed.

Recipe Attributes Dialog Box

Move the cursor to the appropriate recipe and click the Dislike button to open the Recipe Attributes dialog box.  The default recipe dislikes are based on the ingredients in the personal recipe.  Add or delete the dislikes as needed.

Recipe Combination Matrix Dialog Box

Move the cursor to the appropriate recipe and click the Combo button to open the Recipe Combination Matrix dialog box.  Each Diet Combination is assigned a recipe.  They can be changed as needed by either selecting a new food from the database or adding an extension to the food that is already there.

Save Changes

Personal Recipe Diet Link Commands, Recipe Dislikes and Recipe Combination Matrix attributes are saved along with the personal recipes in the Personal Recipe File.

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Open the MenuMizar Recipe Change File

From the Home Page window, click Recipe File|MenuMizr Recipe Change File (MRCF) to open the MenuMizar Recipe Change File dialog box.  This shows the MenuMizar recipes whose default Recipe Combination Matrix or Recipe Attributes have been changed.

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Clear the MenuMizar Recipe Change File

From the Home Page window, click Recipe File|MenuMizr Recipe Change File (MRCF) to open the MenuMizar Recipe Change File dialog box.  If there are records in the file, click the File button then choose Clear.

You can also clear the MRCF by clicking Recipe File|Clear Both PRF and MRCF from the Home Page window.  However it will also clear any recipes currently in the Personal Recipe File.

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Save a Recipe File to Disk

Important: The save recipe function puts all the personal recipes currently in the Personal Recipe File and all the MenuMizar recipes currently in the MenuMizar Recipe Change File into one recipe file that is saved on disk.

From the Home Page, click Recipe File |Save Both PRF and MRCF to a Recipe file on Disk to open the Save File dialog box.  In the Path field, select or type in a valid path to the directory (folder) where the file is to be saved.  Do not type the file name in the Path field.  The file name is shown in the Save as: field.  Enter a new name in the Save as: field or select the existing file to be replaced, then click the OK button to save the file.

Saving Path

The Save Current Path button saves the contents of the Path field so that the next time the Save File, Open File or Delete File dialog box opens, the current path will reappear.

Choosing an Existing File

The Choose an Existing File check box prevent you from inadvertently saving the currently open over a different file.  If you want to save the current file over another existing file, you must first check the Choose an Existing File check box.

Replacing an Existing File/Automatic Backup to Recovery Directory

When you replace an existing file, the original is copied using the same file name to a recovery directory (C:\MIZAR8.5\RECOVERY).  You can open this file like any other as it is a distinct and separate file.

WARNING!  If you find that you have inadvertently copied over an existing file, DO NOT COPY OVER IT A SECOND TIME.  Open the original file from the recovery directory and then save it using a new file name if necessary.  YOU HAVE ONE CHANCE TO RECOVER THE ORIGINAL FILE.

Important Disclaimer: DO NOT attempt to open any MenuMizar file outside the MenuMizar program.  The Windows associate function DOES NOT WORK with MenuMizar files.  The data in MenuMizar files must be reformatted by the program before it can be used by the program.  DO NOT change any data in those files outside the MenuMizar program as the reformatting WILL FAIL and the file WILL BE LOST.  Files altered by the user CANNOT be rebuilt by Menu Systems, Inc.

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Import a Recipe File from Disk

Important: Importing a MenuMizar recipe file adds the recipes in the file to any that may already be in the program’s Personal Recipe File and/or MenuMizar Recipe Change File.  If a duplicate recipe is found in the file, the recipe being imported is ignored.  If a recipe with a duplicate recipe number but otherwise different is found, you will be given the option of changing the recipe number of the recipe being imported or deleting it from the import list.

From the Home Page, click Recipe File |Import Recipe File from Disk to open the Open File dialog box.  In the Path field, select or type in a valid path to the directory (folder) where the file is located.  Do not type the file name in the Path field.  Select a file name from the Existing Recipe Files list then click the OK button.

Saving Path

The Save Path button saves the contents of the Path field so that the next time the Save File, Open File, or Delete File dialog box opens, the current path will reappear.

Recovery Directory

The Recovery Directory check box automatically enters “C:\MIZAR8.5\RECOVERY” the Path field.  When you save a file by replacing an existing file, the original is copied to a recovery directory using the same file name.  Any files in this directory can be opened like others as they are distinct and separate files.

Important Disclaimer: DO NOT attempt to open any MenuMizar file outside the MenuMizar program.  The Windows associate function DOES NOT WORK with MenuMizar files.  The data in MenuMizar files must be reformatted by the program before it can be used by the program.  DO NOT change any data in those files outside the MenuMizar program as the reformatting WILL FAIL and the file WILL BE LOST.  Files that are altered by the user CANNOT be rebuilt by Menu Systems, Inc.

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Delete a Recipe File from Disk

From the Home Page click Personal Recipe File |Delete Recipe File from Disk to open the Delete File dialog box.  In the Path field, select or type in a valid path to the directory (folder) where the file is located.  Do not type the file name in the Path field.  Select a file name from the Existing Recipe Files list then click the OK button.  Confirm that the file is to be deleted.

Saving Path

The Save Path button saves the contents of the Path field so that the next time the Save File, Open File, or Delete File dialog box opens, the current path will reappear.

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PRICING FILES

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Import Vendor Product Information

Vendor product information can be imported into in the program’s Vendor File for purchasing and for use in calculating ingredient costs.  If the program’s Vendor File contains product data, it will be replaced with data from the file being imported.

The product file must be a text (.TXT) file with at least two columns of data:

    Vendor Product ID#

    Vendor Product Pack Price

Other data that should be included is:

    Vendor Product Description

    Vendor Product Pack Size

Additional information needed if you are to update the prices by ingredient # is:

    Ingredient Units per Pack

    Ingredient ID#

The data in the Vendor Product Pack Price and the Ingredient Units per Pack columns must be numeric.  The data in all columns being imported must be complete and valid or the import will fail.

Import File Dialog Box

From the Home Page window, click Price Files|Vendor File|Import Vendor Products to open the Import File dialog box.  If the exact path and name of the vendor product file is known, type it in the Import field.  If not, click the Browse button to find the file.

After selecting the vendor product file, click the Use first row of data as field names check box, if appropriate.  Then select the correct field separator check box for the data in the file.  Click the OK button to open the Transfer Imported Data dialog box.

Transfer Imported Data Dialog Box

In the Transfer Imported Data dialog box, right-click each Source File Data Field to display a list of Source Table Fields.  Choose the necessary source fields.  The transfer will fail if any data being transferred into the Vendor Product Pack Price field or the Ingredient Units per Pack field is not numeric.  The transfer will also fail if the Vendor Product ID# field is left blank.

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Open the Program’s Vendor File

From the Home Page window, click Price Files|Vendor File|Open to open the Vendor File dialog box.  If the Vendor File contains data, the products will be displayed.

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Print the Program’s Vendor File

From the Home Page window, click Price Files|Vendor File|Print to open the Vendor Product File preview window.  Choose File|Print to print the report.

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Clear the Program’s Vendor File

From the Home Page window, click Price Files|Vendor File|Clear to clear all data in the Vendor File.

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Enter Ingredient Prices

Ingredient prices are required to calculate the per serving cost of the foods/recipes in the MenuMizar database.  The user must enter this data as it is user specific.  The price of those ingredients with an ID# matching one in the Vendor File can be updated automatically to reflect current vendor product prices.

Ingredient Prices Dialog Box

For a Food/Recipe  From the Home Page window, click Price Files|Ingredient Prices|for|a Food/Recipe to open the Search Filters dialog box.  Enter the appropriate search information and click the OK button to open the Current Food Selections dialog box.  Select the appropriate food/recipe.

For a Menu  From the Home Page window, click Price Files|Ingredient Prices|for|a Menu to open the Open File dialog box.  Select the appropriate menu file.

For the Food/Recipe Database  From the Home Page window, click Price Files|Ingredient Prices|for|the Food Database to show the ingredients for all foods/recipes in the program’s database.

Ingredients for the recipes chosen are listed in the Ingredient Prices dialog box.

Ingredient Prices

In the Ingredient Prices dialog box, ingredient costs are calculated by entering the price of the product and a factor (the number of oz, fl oz, each, etc. per purchase unit) for each.

For example, if you purchase a case of SPICE PEPPER BLACK REST GRI 1 (16 OZ) and pay $8.22 for it, enter $8.22 in the Price field and 16 (the number of ounces in the case) in the Factor field.  When both are entered, a cost of $0.514 per ounce will be calculated and displayed.

Enter a Vendor# and Description of Purchase Unit as needed.  If a vendor’s product file has been imported into the program’s Vendor File, the Description of Purchase Unit and Price will be automatically entered when a valid Vendor# is entered.  Click the Vend button to search for and select a product in the Vendor File dialog box.

Updating Ingredient Prices by Vendor#

Updating ingredient costs is dependent on the data in the program’s Vendor File.  If data is missing or incomplete, ingredient cost calculations dependent on it will be ignored.

A valid Vendor# (a Vendor File match) and a Factor are needed to automatically update ingredient costs in the Ingredient Prices dialog box.  A blank or invalid Vendor# will be ignored.  If the Factor field is blank, the Cost field of the ingredient will not be updated.  In the Ingredient Prices dialog box, click the Update button and choose by Vendor# to update ingredient costs.

Updating Ingredient Prices by Ingredient#

Updating ingredient costs is dependent on the data in the program’s Vendor File.  If data in this is missing or incomplete, ingredient cost calculations dependent on it will be ignored.

A valid Vendor# (a Vendor File match) and a Factor are needed to automatically update ingredient costs in the Ingredient Prices dialog box.  A blank or invalid Vendor# will be ignored.  If the Factor field is blank, the Cost field of the ingredient will not be updated.  In the Ingredient Prices dialog box, click the Update button and choose by Ingredient# to update ingredient costs.

Exporting Ingredient Prices to Excel Spreadsheet or Text File

The data in the Ingredient Prices dialog box can be exported to an Excel spreadsheet or a text file.  In the Ingredient Prices dialog box, click the Export button to open the Export File dialog box where you can choose the type and destination of file being exported.

Saving Ingredient Prices

After entering pricing information, click the OK button to save the cost data to the program’s ingredient database on the current computer.  It is important to remember that the cost data has been added to the ingredient database, but not saved to cost file on disk for backup or use on other computers.

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Save an Ingredient Price File to Disk

From the Home Page window, click Price Files|Ingredient Prices|Save to Disk to open the Save File dialog box.  In the Path field, select or type in a valid path to the directory (folder) where the file is to be saved.  Do not type the file name in the Path field.  The file name is shown in the Save as: field.  Enter a new name in the Save as: field or select an existing file to be replaced, then click the OK button to save the file.

Saving Path

The Save Current Path button saves the contents of the Path field so that the next time the Save File, Open File or Delete File dialog box opens, the current path will reappear.

Choosing an Existing File

The Choose an Existing File check box prevent you from inadvertently saving the currently open over a different file.  If you want to save the current file over another existing file, you must first check the Choose an Existing File check box.

Replacing an Existing File/Automatic Backup to Recovery Directory

When you replace an existing file, the original is copied using the same file name to a recovery directory (C:\MIZAR8.5\RECOVERY).  You can open this file like any other as it is a distinct and separate file.

WARNING!  If you find that you have inadvertently copied over an existing file, DO NOT COPY OVER IT A SECOND TIME.  Open the original file from the recovery directory and then save it using a new file name if necessary.  YOU HAVE ONE CHANCE TO RECOVER THE ORIGINAL FILE.

Important Disclaimer: DO NOT attempt to open any MenuMizar file outside the MenuMizar program.  The Windows associate function DOES NOT WORK with MenuMizar files.  The data in MenuMizar files must be reformatted by the program before it can be used by the program.  DO NOT change any data in those files outside the MenuMizar program as the reformatting WILL FAIL and the file WILL BE LOST.  Files altered by the user CANNOT be rebuilt by Menu Systems, Inc.

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Import an Ingredient Price File from Disk

From the Home Page window, click Price Files|Ingredient Prices|Import from Disk to open the Open File dialog box.  In the Path field, select or type in a valid path to the directory (folder) where the file is located.  Do not type the file name in the Path field.  Select a file name from the Existing Ingredient Cost Files list then click the OK button.

Saving Path

The Save Path button saves the contents of the Path field so that the next time the Save File, Open File, or Delete File dialog box opens, the current path will reappear.

Recovery Directory

The Recovery Directory check box automatically enters “C:\MIZAR8.5\RECOVERY” the Path field.  When you save a file by replacing an existing file, the original is copied to a recovery directory using the same file name.  Any files in this directory can be opened like others as they are distinct and separate files.

Important Disclaimer: DO NOT attempt to open any MenuMizar file outside the MenuMizar program.  The Windows associate function DOES NOT WORK with MenuMizar files.  The data in MenuMizar files must be reformatted by the program before it can be used by the program.  DO NOT change any data in those files outside the MenuMizar program as the reformatting WILL FAIL and the file WILL BE LOST.  Files that are altered by the user CANNOT be rebuilt by Menu Systems, Inc.

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Delete an Ingredient Price File from Disk

From the Home Page window, click Price Files|Ingredient File|Delete from Disk to open the Delete File dialog box.  In the Path field, select or type in a valid path to the directory (folder) where the file is located.  Do not type the file name in the Path field.  Select a file name from the Existing Ingredient Cost Files list then click the OK button.  Confirm that the file is to be deleted.

Saving Path

The Save Path button saves the contents of the Path field so that the next time the Save File, Open File, or Delete File dialog box opens, the current path will reappear.

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Calculate Food/Recipe Prices

You can calculate the cost of all the foods/recipes in the database, once the cost of all appropriate ingredients has been saved in the MenuMizar ingredient database.

Food/Recipe Prices Dialog Box

For a Food/Recipe  From the Home Page window, click Price Files|Food/Recipe Prices|a Food/Recipe to open the Search Filters dialog box.  Enter the appropriate search information and click the OK button to open the Current Food Selections dialog box.  Select the appropriate food/recipe.

For a Menu  From the Home Page window, click Price Files|Food/Recipe Prices|a Menu to open the Open File dialog box.  Select the appropriate menu file.

For the Food/Recipe Database  From the Home Page window, click Price Files|Food/Recipe Prices|the Food Database to show the entire list of foods/recipes.

The foods/recipes are listed in the Food/Recipe Prices dialog box.

Food/Recipe Prices

Click the Recalc button to compute the per serving cost of the foods listed in the Food/Recipe Prices dialog box.  Calculations are made based on the data entered in the IPF.  A “?” is place in front of any Cost that has incomplete ingredient price data.

Saving Food/Recipe Prices

After recalculating the per serving cost of the foods listed, click the OK button to save the cost data to the MenuMizar database.  Note: Food/Recipe cost data is stored in the program’s database.  It can not be saved to a file on disk for use on another computer.  However, the ingredient prices can be saved to disk and imported into the program on another computer.  The food/recipe costs could then be recalculated following the above procedure.

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Production Forecasting

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Enter Actual Usage Data

Production forecasting is based on the actual number of food/recipe servings used in a menu cycle.  In order to calculate a production forecast for a particular day of the cycle, the menu file must have at least one set of usage data entered for that day.

Menu Usage Dialog Box

From the Spreadsheet, AM, Noon or PM Menu window, click Menu|Production Forecasting to open the Menu Usage dialog box.

Enter the date, census and usage amounts as needed then click the Post button to post the usage data.  Up to 12 sets of usage data (click the History button to view 7-12) can be saved based on the 12 most recent dates.  Posted data can be edited by clicking the Edit button then selecting the appropriate date.  The usage data is saved in the menu file.

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Calculate and Print Production Estimates

The Production Forecast report contains production estimates.  These estimates are calculated from historical menu usage data.  They are based on the average usage, normalized by the census, of each menu food/recipe for the selected day of the cycle.

Important Note:  Various dialog boxes will appear during the print process.  For example, the Print Report dialog box is always the first to appear.  It’s appearance will change slightly depending on the report chosen.  That is, fields, buttons and check boxes will be grayed and/or disabled if they are not to be used.  Furthermore, some reports allow you to change the Font Size, Paper Size and Orientation; others allow you to print only ONE day at a time; and still others require that you select a resident file.

Print Report Dialog Box

From the Spreadsheet, AM, Noon or PM Menu windows, click the Print button and then choose Production Sheets|Production Forecast  to open the Print Report dialog box.

In the Print Report dialog box, note that the Layout field, the Font Size, the Paper Size and Orientation can not be changed for the purchasing report.

If foods/recipes from the menu alternates are to be included, click the Alternates check box.  Enter the day of the cycle needed for the report in the Day field.

Next select the diets that are to be used for generating the report.  You can select the diets you need by clicking the appropriate diet check box or select all diets by clicking the Select all Diets for Report button.  To automatically select those diets specific to your resident file, right-click the Resident File field and select an existing resident file.

Fill in the Report For, Approved By and Report Notes fields as needed then click the OK button to open the Report Options dialog box.

Report Options Dialog Box

In the Report Options dialog box, click the Add 1 button or Subtract 1 button to align the date with the day of the cycle as needed.

Next, select the menu fields that are to included on your report.  The toggle buttons on the left under the Create Report Using heading will select all, select AM Meal, select Noon Meal, select PM Meal or clear all when clicked.  It is important to know that the names of the check boxes shown to the right refer to fields on the menu, not to the foods/recipes in them.  For example, if you put Cherry Pie in the field labeled Salad on your menu, the Cherry Pie will be included on your report if you select the Salad check box in this dialog box (choosing the Dessert check box has no effect on Cherry Pie in this case).

When you have finished making your selections, click the OK button to open the Forecast dialog box.

Forecast Dialog Box

In the Forecast dialog box, enter the date and census data for the report.  Click the Calc button then select the appropriate date to calculate the production estimates.

To print the Production Forecast Sheet, click the OK button to generated the report for the MenuMizar window.  Examine the report.  If changes are required, they must be made by redoing the report, adjusting the available options (the font size, the data to be included, etc.) to meet your requirements.

MenuMizar Report Preview Window

In the Production Forecast Sheet print preview window, choose File|Print to open the Windows Print dialog box.  The paper size and orientation are set automatically based on the report that you are printing.

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Password Security

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Enter Passwords

Access to MenuMizar program can be controlled by defining a primary and/or secondary password.  The primary password gives complete access to the program, including naming and managing a secondary password.  The secondary password gives access to the various program functions selected when the secondary password is defined.  Once a password has been defined, it is required to open the MenuMizar program.

Password Setup Dialog Box

From the Home Page window, click File|Password Protection|Setup to open the Password Setup dialog box.

Enter and confirm a Primary Password.  Enter and confirm a Secondary Password, if required, and select the program functions needed by the secondary password user.

Deleting Passwords

In the Password Setup dialog box, delete the primary or secondary password as required.  Note that deleting the Primary Password also deletes the Secondary Password.

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Log In and Log Out

A password is required to open the MenuMizar program once either a primary and secondary password has been defined.  Once the program is open, click File|Password Protection|Log In or File|Password Protection|Log Out to gain or restrict access to program functions.

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